Onboarding Specialist

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

HR Onboarding

Job Summary:

JOB SUMMARY
We are seeking a dedicated and detail-oriented individual to join our HR Onboarding Team. As an Onboarding Team Member, you will play a pivotal role in ensuring the integrity, security, and compliance of our organization by conducting thorough background checks on potential employees and contractors while also maintaining accurate Employment Eligibility Verification (Form I-9) records. Your meticulous attention to detail and commitment to regulatory compliance will help us maintain legal and ethical standards.

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KEY RESPONSIBILITIES

• Conduct comprehensive background checks on job applicants, ensuring the accuracy and completeness of information.
• Verify employment history, education credentials, and professional licenses.
• Review criminal records, credit history, and reference checks as required by company policies and legal regulations.
• Review and analyze background check results, identifying any discrepancies or red flags.
• Collaborate with Manager to make informed recommendations based on findings.
• Maintain accurate records of background check results, ensuring confidentiality and compliance with data privacy laws.
• Aid and provide guidance to applicants in resolving issues related to onboarding tasks.
• Orientation scheduling for new employees.
• Conduct timely and accurate verification of Form I-9 for all new hires and reverifications for Foreign Nationals, ensuring completeness and authenticity of documentation.
• Assist employees in completing Form I-9, including verification of identity and employment authorization documents.
• Maintain detailed records of Form I-9 documentation in accordance with legal requirements.
• Provide guidance and training to others as related to I-9 process and related compliance matters. Collaborate with Manager to implement process improvements.
• Discreetly and confidentially handle sensitive data.

TECHNICAL CAPABILITIES
• Customer Service (Intermediate): A continuing focus on the needs and requirements of customers, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.
• Data Entry (Intermediate): The ability to transcribe information from the original source into an electronic system according to written and verbal instructions efficiently and accurately.
• Document Auditing (Novice): Auditing is conducting an independent review and examination of records and activities in order to test the adequacy and effectiveness of procedures, policies, standards, rules, capabilities and other aspects to ensure compliance with established policy and operational procedures, and to recommend any necessary changes.
 

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

* Organizational Impact: Performs tasks that are typically routine that may impact team's performance with occasional guidance. * Problem Solving/ Complexity of work: Utilizes some discretion and research to solve routine problems. * Breadth of Knowledge: Applies knowledge of standards, established processes and procedure that apply to your own job. * Team Interaction: Provides guidance to entry level co-workers.

Core Capabilities :

Supporting Colleagues : Develops Self and Others: