Staff Accountant Finance (Open until Filled)

Description

JOB SUMMARY:

The purpose of this position is to perform professional level accounting and financial activities for the City, including assisting with the development of the annual budget, financial reports and accounting/general ledger.

ESSENTIAL FUNCTIONS:

• Assists in the preparation and maintenance of financial records and budgets;
• Maintains general ledger and financial statements;
• Enters expenditures, revenues, and inventory charges to the general ledger, responsible for interfund transfers, runs periodic reports and distributes to departments;
• Reviews Capital Project and Grant Project accounting and updates relevant ledgers as needed;
• Reviews grant contracts, establish and maintain revenue and expenditure accounts, prepare billings;
• Assists with the preparation of the annual budget;
• Troubleshoots and assists with unusual or difficult problems relating to billing, revenue and accounting procedures;
• Coordinates month end closings and financial reports;
• Assists auditors with annual audit;
• Maintains cash management for City funds and investments;
• Review/assist staff with monthly bank reconciliations for operating bank accounts;
• Maintains Federal Grant System for Award Management (SAM);
• Review and modify salaries/benefits on spreadsheet and incorporate into departmental budgets, prepare budget ordinance and required notification, prepare budget items and schedules to State for approval;
• Maintains general ledger to track cash accounts for deposits, disbursements, transfers, payroll, purchasing cards, etc.;
• Prepares statistical reports for the Annual Comprehensive Financial Report (ACFR) and verifies compliance, prepares and maintains electronic spreadsheets on various accounts and produces reports as necessary;
• Prepares journal entries to record, correct or accrue assets, liabilities, revenues and expenditures, budget amendments including entry and balancing appropriation amendments to ordinance adopted by Council;
• Collects, analyzes, and prepares working papers for audits and provides oral and written answers to auditor’s questions;
• Interpret and comply with accounting pronouncements, federal, state and local laws and regulations, City policies and recommends updating of processes and procedures;
• Responds to requests for assistance or information from City departments, vendors and the public as needed, investigates and provides information in a timely and accurate manner, corrects errors, resolves questions and complaints;
• Enters information obtained from internal and external customers into computer system, using software, source documents, spreadsheets, and verifies information, analyzes and processes information;
• Computes, balances, records, and proofreads data and other information, performs month and year end balancing and reporting, transfers to accounts, entering budget data, etc.;
• Enters journal entries and budget adjustments into the accounting system;
• Work with state agencies, auditors, and others to assist in verifying information, preparing data and reporting;
• Prepares and maintains files and records including invoices, claims, billings, vendor files, etc., adjusts and enters into accounting system as required;
• Types, formats, proofreads and edits Finance Department agenda items, correspondence and other documents

SECONDARY FUNCTIONS: Performs other related duties as required

SUPERVISORY FUNCTIONS:

Requirements

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS:

• Generally accepted accounting principles, procedures, and applications;
• Governmental budgeting and organization structure;
• Knowledge of accounting principles and practices, the analysis and reporting of financial data;
• Spreadsheet programs and applications;
• Regulations applicable to area of assignment federal, county, state, and local laws, codes and regulations applicable to governmental accounting;
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology;.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar;
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction;
• Computer application skills that at a minimum include Microsoft Office Suite products including Word and Excel, Outlook and Laserfiche;
• Organize and process a large volume of routine paperwork.