Scheduled Hours

37.5

Position Summary

This position will coordinate the successful execution of the School of Public Health (SPH) student applied practice program, fundamentally supporting the Director and other applied practice faculty in the leadership of the program; interfacing with Field Instructors regarding affiliation, practicum recruitment, curriculum, issues and community engagement; coordinating initiatives, events, and activities that advance the student applied practice leadership internally and externally, as well as student support and participation, managing communications across multiple stakeholder platforms, streamlining and documenting processes for internal efficiencies and tracking, resolving field instructors’ and students’ issues; assessing program progress and enhancement, gathering and analyzing data, and producing reports. The position will also coordinate all administrative needs of the Director, Student Applied Practice. This position coordinates the daily operations of Student Applied Practice departmental projects. The position oversees, directs, and/or coordinates administrative, financial, personnel, and general business operations for the department and provides technical assistance and support to identify the needs and available resources related to the projects.

Job Description

Primary Duties & Responsibilities:

Coordinate Department Project Activities for the  Student Applied Practice Program. 

• Serve as the initial contact for the Student Applied Practice on matters related to practicum education and resolving or directing these questions to the appropriate parties for resolution. 
• Serve as the initial contact in the Student Applied Practice for students, field faculty, and field instructors, as well as the liaison to SPH departments and centers.
• Practice Site Coordination
  • Provide front/first-line support to Field Instructors. Utilizing a comprehensive tracking mechanism, process their applications, request affiliation agreements, , schedule small training session as needed, and issue CEHs.
  • Ensure field instructor applications are complete, visible to relevant stakeholders  and to follow up on incomplete submissions.
  • Arrange Field Instructor Trainings.
• Student file system oversight and grading
  • Manage processes to audit and record student practicum registration.
  • Manage grading documents and provide oversight, ensuring grades are submitted to Registrar (or egrades) by deadlines.
• Coordinate Student Applied Practice team meetings. In this role, the Program Coordinator will organize and schedule meetings, prepare agendas, draft and distribute meeting minutes, and assign and track follow-up activities.
• Conduct research, including developing reports, queries, and student rosters benchmarking at peer and other academic institutions to understand program needs and best practices; develop benchmarking reports; propose and conduct programmatic assessments; perform analyses of programmatic goals and progress on outcome measures.
• Designs and oversees data retrieval procedures for data collection, performs preliminary data analyses, reports findings, and makes recommendations.
• Coordinate and administer activities of task forces and ad hoc committees, setting schedules and meeting times and helping with agendas.
• Coordinate with Field Faculty to develop policies and procedures and to maintain reports and information.
• Coordinate field instructor evaluation process.

Coordinate Related Curriculum, Events, and Programs Connected to the – SPH Advance of Student Applied Practice. 

• Support and assist the Assistant Dean with planning and implementing  practicum education programming in alignment with strategic and range long-term goals of the SPH.
• Manage, plan, and implement student applied practice events, such as meetings, practicum recruitment fairs, Field Instructor Appreciation Day, award ceremonies, and other on-campus events; including management of RSVPs, correspondence, mailing lists and communication; preparation and setup; coordinate logistics for visitors and guests, organizing air/ground travel and accommodations when needed, preparing visit itineraries, securing meeting space.
• Inform and support all communications efforts involving Student Applied Practice colleagues and constituencies, including program announcements, newsletters, and public relations/outreach materials to students and field instructors.
• Manage content on Student Applied Practice pages of the SPH website.
• Update all forms (print/electronic/Qualtrics forms), handbooks, petitions, and links annually and/or as information changes. Ensure all documents align for consistency