Sr. Administrative Assistant (H)

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The Department of Orthopedics is currently seeking a full time Sr. Administrative Assistant to work in Miami, FL in the UHealth Tower. The Sr. Administrative Assistant (H) performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

CORE JOB FUNCTIONS

• Supports department and/or department leadership with daily clerical tasks.

• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.

• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

• Plans meetings and takes detailed minutes, as needed.

• Answers phone calls, provides information to callers or connects callers to appropriate staff.

• Schedules appointments and updates calendars.

• Makes travel arrangements and reservations for department leadership and staff, as needed.

• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

• Greets and provides general support to visitors.

• Develops and maintains department filing system.

• Adheres to University and unit-level policies and procedures and safeguards University assets

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Department Specific Qualifications

Education:

High School Diploma

Experience:

Minimum of 3 years relevant experience

Department Specifics Qualifications

• Maintain accurate Orthopedic Faculty calendars.

• Schedule attorney telephone conferences, depositions, and trial notifications on behalf of orthopedic faculty.

• Schedule appointments, reschedule patients that have been cancelled due to surgeons being on vacation, sick, or medical conferences.

• Cross coverage for other Sr. Administrative assistants or administrative assistants when they are out of the office.

• Providing Sr. Administrative assistant support, when need be, with the 4 nurse practitioners that support the orthopedic total joints service line in the orthopedic department.

• Writing letters on behalf of the orthopedic providers for patients, faxing orders to clinic facilities. Completing handicap parking request on behalf of the orthopedic surgeons for orthopedic patients.

• Retrieve mail from the orthopedic mailbox, sort and dispense the mail and place it in the orthopedic surgeons. So, the physician scan review and sign. Once complete fax back to the facility that requested the plan of cares. Place the medical record on the documents before handing them to the orthopedic surgeon for signature.

• Pick up voicemails daily and return patient calls within 24 hours.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disa