UNIV - Program Coordinator II - Medical Student Education Coordinator - Department of Radiology

Job Description Summary

The Medical Student Education Coordinator partners with the Vice Chair of Education in the Department of Radiology& Radiological Science by managing and coordinating medical student programs across the Charleston campus and other locations. This role oversees course logistics, scheduling, and compliance with accreditation requirements, ensuring a seamless learning experience for 3rd and 4th year medical students. The coordinator is responsible for maintaining evaluation systems, processing grades, organizing didactic sessions, and serving as a liaison between students, faculty, administrative departments, and the Dean’s office. Additionally, the role includes providing residency application support, managing visiting student programs, and maintaining student
resources. The position requires exceptional organizational skills, attention to detail, and the ability to communicate effectively across diverse teams and stakeholders to meet academic and institutional standards.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC004533 COM RAD Administration CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

46,655.00 - 66,488.00 - 86,321.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Program Coordinator II - Medical Student Education Coordinator

Job Description Summary:

The Medical Student Education Coordinator partners with the Vice Chair of Education in the Department of Radiology& Radiological Science by managing and coordinating medical student programs across the Charleston campus and other locations. This role oversees course logistics, scheduling, and compliance with accreditation requirements, ensuring a seamless learning experience for 3rd and 4th year medical students. The coordinator is responsible for maintaining evaluation systems, processing grades, organizing didactic sessions, and serving as a liaison between students, faculty, administrative departments, and the Dean’s office. Additionally, the role includes providing residency application support, managing visiting student programs, and maintaining student resources. The position requires exceptional organizational skills, attention to detail, and the ability to communicate effectively across diverse teams and stakeholders to meet academic and institutional standards.

Job Description / Job Duties:

35% - Medical Student Coordination

• Course Logistics: Manage 3rd and 4th year rotations, the Year 3 Radiology Activity including orientations and syllabi for the Charleston campus.

• Scheduling: Collaborate with stakeholders to schedule students for rotations, direct observation, Sectra training, the Simulation Center, conferences, workshops, labs, call and reading room schedules and didactic sessions.

• Documentation: Oversee LCME compliance for syllabi, evaluations, and data collection for the Year 3 Radiology Activity.

• Resource Management: Distribute and maintain books, equipment, and forms for student activities.

• Didactic and Small Group Sessions: Organize, schedule and grade sessions, manage materials, and track student attendance and participation.

• Brightspace Management: Oversee quizzes, handouts, and course content updates.

35% - Evaluation Management & Grading Coordination

• Med Hub Oversight: Maintain evaluations for 13 courses and the Year 3 Radiology Activity, ensuring timely completion and follow-ups.

• Reporting: Generate educator and performance reports for department review and promotional packets.

• LCME Compliance: Timely monitoring of duty hour compliance and resolve related issues.

• Grade Submission: Calculate, finalize, and report grades for all courses, ensuring LCME deadlines are met.

• Follow-ups: Track and resolve incomplete evaluations for grade processing.

30% - Program and Activity Support

• Letters of Recommendation: Prepare letters of recommendation for faculty, compile supporting documents, and ensure timely submission.

• Mentor and Tracking: Support of 4th year students applying to Radiology, schedule Advisory Board Meetings and Mock Interviews for students.

• Meetings and Compliance: Represent the department in meetings and adhere to grading policy timelines.

• Research and Shadowing: Schedule activities and manage resources for MUSC students, other MUSC departments, faculty, outside personnel, and the FL-EXplore and Careers in Medicine Shadowing programs.

• Internal Repository: Maintain department website, digital signage, and a student resource website with updated rotation and policy inf