Senior Executive Assistant

The Senior Executive Assistant provides support to an individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. This role requires a highly organized, proactive, and detail-oriented professional with exceptional communication skills, sound judgment, and the ability to handle confidential information with discretion. The Senior Executive Assistant acts as a primary point of contact for internal and external stakeholders, and manages a variety of projects, events, and communications.

Responsibilities:

• Directly supports a group of C16, Managing Director, level managers and generally supports an entire department.
• Manages day-to-day calendar(s) of senior management.
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.
• Serve as a liaison between the senior managers and internal staff, external clients, partners, and stakeholders
• May prepare and review materials and correspondence for meetings.
• Assist with creation/modification of presentations, spreadsheets, and other various documents.
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
• Prepares, reconciles, and submits expense reports through Travel and Entertainment Expense system.
• Orders supplies and process invoices through Procure to Pay system.
• Process and follow-up on Virtual Requests.
• Assists in ad-hoc reports special projects as needed.
• Trains, coaches or guides other administrative staff when required.
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
• Maintain strict confidentiality concerning all company matters, personnel, and sensitive information. Exercise sound judgment and discretion in handling requests and inquiries.
• The Senior Executive Assistant provides support to an individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. This role requires a highly organized, proactive, and detail-oriented professional with exceptional communication skills, sound judgment, and the ability to handle confidential information with discretion. The Senior Executive Assistant acts as a primary point of contact for internal and external stakeholders, and manages a variety of projects, events, and communications.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization.
• Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Microsoft Teams and Sharepoint).
• Proven ability to manage multiple priorities, projects, and deadlines simultaneously.
• Consistently demonstrates clear and concise written and verbal communication skills.
• Demonstrated ability to quickly gain command of new systems.
• Self-motivated, attention to detail and accuracy in all work.
• Strong ability to build rapport and work effectively with diverse individuals at all levels.
• Ability to adapt to changing priorities and work effectively under pressure.
• Ability to work flexible hours as needed to support executive schedules.

Education:

• Bachelor's/University degree or equivalent experience

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Primary Location:

New York New York United States

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Primary Location Full Time Salary Range: