Executive Assistant

 

 

Executive Assistant

 

Location:  Norcross Working hours: 40

 

 

 

DEUTZ is one of the world’s leading manufacturers of innovative drive systems. Its core competences are the development, production, distribution and servicing of diesel, gas and electric drivetrains for professional applications that is used in construction equipment, agricultural machinery, material handling equipment, stationary equipment, commercial vehicles, rail vehicles and other applications.
 

 

 

Job Summary

 

POSITION SUMMARY:

The Executive Assistant will be a highly organized and proactive individual reporting to the Executive Vice President & CEO and will embody our core values. The ideal team member will be resourceful, have a positive attitude, and possess strong communication and organizational skills.

 

ESSENTIAL DUTIES & RESPONSIBILITIES:

The Executive Assistant will be responsible for, but not limited to, the following duties:

 

• Calendar Management: Manage the CEO’s calendar, schedule meetings, and coordinate appointments. Ensure the CEO is prepared for meetings and has all necessary materials.
• Communication: Act as a point of contact between the CEO and internal or external colleagues. Manage information flow in a timely and accurate manner.
• Meeting Preparation and Minutes: Prepare for meetings including creating agendas, taking minutes, and following up on action items. Organize company-wide events (such as an annual spring picnic, thanksgiving, holiday party)
• Travel Arrangements: Organize travel arrangements such as booking flights, cars, and hotel or restaurant reservations. Incoming Board Members to include reservations, hotel, car rentals.
• Report Preparation: Prepare internal and external corporate documents for the CEO and the board of directors.
• Confidentiality: Maintain strict confidentiality of sensitive information.
• Project Management: Assist with special projects, provide project support, and ensure deadlines are met.
• Administrative Duties: Perform routine administrative duties like, organizing documents, and managing office supplies.
• Performs other as assigned.

 

Supervisory Responsibilities:  N/A

 

Travel Demands: Anticipated domestic and international travel is approximately 10-25% depending on business needs.

 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

EDUCATION/EXPERIENCE:

Required

Preferred

Description

X

 

HS Education or equivalent

X