Payroll Accountant

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The Role

We are looking for an experienced Payroll Accountant to join our UCAN team. This role is crucial for managing payroll taxes and accounting processes in the United States and Canada.

As a  Payroll Accountant, you will oversee and ensure the accuracy and timeliness of payroll tax filings and accounting, in compliance with GAAP. You will identify, investigate, and resolve discrepancies in the payroll general ledger, proactively addressing potential issues. Additionally, you will design and implement improvements to payroll processes and systems to enhance efficiency and accuracy. Collecting and analyzing relevant data to inform decision-making and drive process optimization will be key to your role. Collaborating effectively with team members across different regions and time zones is essential to ensure seamless payroll operations. Staying current with industry trends and regulatory changes to maintain compliance and best practices is also a critical aspect of the position.

The ideal candidate will have a deep understanding of payroll accounting principles and practices, with strong familiarity with GAAP. You are an analytical thinker with a passion for process improvement and problem-solving. Being detail-oriented with a strong commitment to delivering high-quality work is vital. An innovative mindset, eager to develop new processes or optimize existing ones, is highly valued. You have a proven ability to gather insights through data and feedback to enhance team performance and support. Flexibility and adaptability, along with excellent collaboration skills to work in a global team environment, are necessary.

Based in Los Gatos, you will be a vital part of our high-performing and fast-paced finance/global payroll team. You will work closely with colleagues across various regions and time zones, ensuring top-quality service delivery to our stakeholders. Join us in delivering exceptional payroll services and contributing to the success of our global operations.

Responsibilities

• Submit the ADP quarterly and period tax files.

• Collaborate with cross-functional teams, including finance, tax, mobility, and Peopletech, to provide payroll and accounting guidance.

• Analyze profit and loss statements and balance sheets focusing on accruals and variance analysis.

• Prepare accrual and liability account reconciliations.

• Partner with the global teams to ensure appropriate cross-charging. 

• Ensure the accurate execution of payroll accounting processes and address related queries.

• Conduct month-over-month and quarter-over-quarter variance analysis.

• Facilitate audits by providing necessary records and documentation to auditors.

• Identify potential issues proactively and take corrective measures.

• Reconcile and post ad-hoc bank transactions.

• Simplify and improve payroll and accounting processes.

• Manage month-end closing tasks, including posting journal entries.

• Stay updated on payroll laws and regulations to ensure compliance.

• Reconcile the payroll tax registers to the tax vendor records and payments.

• Monitor the completion of the payroll settlement to the bank confirmation.

• Contribute to developing a world-class global payroll process and act as a resource for colleagues with less experience.

• Work in a hybrid setting (3 days onsite per week) with a collaborative team atmosphere.

Qualifications

• Bachelor’s degree in Accounting and/or 8+ years of Payroll Accounting experience.

• Ability to manage multiple priorities in a fast-paced environment.

• Advanced knowledge of Excel and Google products.

• Strong written and verbal communication skills, with the ability to interact with employees at all levels, including upper management.

• Certified Payroll Professional (CPP) Certification is preferred.

Our compensation structure consists solely of an annual salary; we do not have bonuses. Yo