Administrative Services Specialist

About the Connecticut Housing Finance Authority:

Connecticut Housing Finance Authority (“CHFA”) is a self-funded, quasi-public organization. Its mission is to alleviate the shortage of housing for low-to moderate-income families and persons in the state of Connecticut (“State”) and, when appropriate, to promote or maintain the economic development of the State through employer-assisted housing efforts.

CHFA is a mission-driven leader in creating #affordablehousing opportunities for families and individuals in Connecticut. We believe in the power of the diverse and inclusive communities we serve. We provide a challenging, progressive, and supportive environment that encourages and promotes employee development.

We offer competitive salaries; tuition reimbursement; 457 deferred compensation, state sponsored pension plan, comprehensive health, dental, life, and disability plan, paid vacation, sick, and holidays, hybrid work schedule, ongoing training, career development and if qualified employee may be eligible for student loan forgiveness under Federal Loan assistance program.

PURPOSE OF POSITION:

The position is responsible to perform a full range of tasks in the Human Resources department as well as provide support to other Administration units.

SUPERVISION RECEIVED:

Receives direction from the Director of Human Resources or a position of a higher grade.

JOB DUTIES AND RESPONSIBILITIES

• Assist and provide back-up with Payroll and front desk duties. Payroll duties include: Prepare and review payroll including any wire transfers as required. Enter new hires, and/or employee change requests for tax purposes and direct deposits. Enroll and make employee benefit changes in CORE-CT. Responsible for payroll and fringe benefit reports on a biweekly basis. Coordinate and ensure accuracy of timekeeping for all CHFA employees.
• Assist and provide back-up with Procurement and Contracts duties. Procurement and Contract duties include sending monthly reminders to vendors for outstanding items, maintaining insurance information and ensuring proper documentation is on file. Uploads contracts, amendments, etc. to Open Source, create and update term sheets.
• Assist and provide back-up for FOI requests and coordinate responses with the Legal department.
• May research, assist, coordinate and monitor staff training programs. Organize informational sessions, (formally Lunch and Learns), for staff. Compile the HR Monthly Newsletter and other HR related information and disseminate to staff. Provides administrative support for CHFA intranet by posting information, assist staff with troubleshooting issues, administer trainings to staff using the platform, issues, etc.
• Assist and provide support to other Administration units.
• May be responsible for making changes/updates to the CHFA website when needed.
• Compile and revise CHFA’s organizational chart, staff directory, service award and IT quarterly reports.
• Travel coordination – Works with internal staff and other external stake holders when needed to secure flights, accommodations, ground transportation to & from for all business trips. Review and approve all travel expense reports prior to submitting to finance for payment.
• Schedule mortgage meeting and provide back-up recordings of mortgage, finance, board, and QAP meetings.

MINIMUM QUALIFICATIONS REQUIRED:

BS/BA degree in business or a related field preferred; with five years’ experience in a combination of fiscal/administrative functions (e.g. human resources, payroll, benefits, training, and budget/procurement management) or an equivalent combination of education and experience. Experience in lieu of education