Executive Assistant

Position Summary: The Executive Assistant performs a wide variety of tasks and administrative duties in support of an officer/director. This role is responsible for the coordination of calendars, scheduling meetings, and acting as a liaison between officer/director and others. This position is also responsible for performing general office and project related support including assisting visitors, answering telephones, and resolving various administrative inquiries and acting as a gatekeeper for operational and administrative tasks.

Essential Responsibilities:

• Partners with the Corps Officer/Envoy/Corps Administrator to effectively handle a wide variety of projects and tasks
• Provides timely communication, feedback and follow-up to staff, leadership, visitors, and volunteers
• Arranges and coordinates meetings (in person and virtual), appointments, visits and business travel as needed, monitoring department calendars
• Communicates and coordinates department activities with other departments and headquarters
• Prepares reports and other information as requested
• Maintains and organizes documents and files; prepares written communications as requested
• Performs general clerical support functions (word processing, spreadsheets, scanning, copying, filing, dictation
• Handles departmental mail, coordinating internal publications with headquarter
• Supports the management of Advisory Board, Board Committees and Advisory Council meetings, serving as scribe for the Advisory Board and Executive Committee
• Provides orientation and training for new staff as requested
• Perform other duties as assigned

Qualifications:
Education/Experience:

• High school graduate or equivalent (GED) required, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• Excellent typing skills and computer operation, including knowledge of Microsoft Office Suite
• 2+ years of executive administrative support experience or 3+ years of administrative experience

Skills, Knowledge & Abilities:

• Maintain strict confidentiality
• Learn and adhere to Salvation Army policies, practices, procedures, and culture
• High degree of professionalism in dealing with diverse groups of people, including board members, senior executives, staff, community leaders, and donors

Computer Skills:

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software as needed

Certificates and Licenses:

• Complete Safe From Harm training, and keep current as needed
• Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)

Qualifications

The Salvation Army offers the following benefits:

 

• Health Care Benefits which include:

• Medical
• Dental
• Vision
• Hearing
• Flexible spending accounts
• AFLAC
• Voluntary life insurance benefits

• Short-Term and Long-Term Disability options
• Pet Insurance
• Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment.
• Vesting starts after three years of employment, 100% vested after five years of employment
• The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.
• Employee Discounts

• Paid Time Off which includes:
• Sick days begin accruing the first of the month following 30 days of employment and you may begin to use accrued sick days once available. 
• Up to (6) earned sick days per year may be used as discretionary days.
• Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment. 
• The accrual rate is based upon years of service and approved hours worked.
• You will receive up to 2 personal days per year based on date of hire.
• Birthday off with pay.  
• Paid holidays are effective immediately.

The Salvation Army is an equal opportunity employer.  Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.