Executive Assistant to the CEO

About Us

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.  

Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today! 

Job Description

We are seeking a dynamic and highly organized Executive Assistant to serve as a strategic partner to our Chief Executive Officer. This role requires a proactive, resourceful, and detail-oriented individual who thrives in a fast-paced global environment. As the CEO’s right hand, you will manage schedules, communications, events, and high-priority projects while acting as a key liaison to internal and external stakeholders.

As the Executive Assistant to the CEO, you will:

Executive Support & Calendar Management

• Proactively manage the CEO’s calendar, prioritizing and resolving scheduling conflicts with efficiency and discretion

• Anticipate the CEO’s needs and ensure seamless day-to-day operations

Meeting Coordination & Preparation

• Prepare the CEO for meetings by compiling agendas, briefing materials, and relevant documents

• Attend meetings, take detailed notes, and track follow-ups to ensure timely completion of action items

• Oversee executive and leadership team meetings, including scheduling, agenda development, and material distribution

• Assist in planning and executing company-wide events, such as quarterly business reviews and offsite meetings

Travel & Expense Management

• Coordinate complex travel arrangements, including itineraries, accommodations, and transportation

• Prepare and submit accurate expense reports in a timely manner

Project Management

• Drive and track the CEO’s initiatives and special projects from concept to completion

Communication & Stakeholder Management

• Act as the primary point of contact between the CEO and internal/external stakeholders, including the Board of Directors, investors, and employees

• Draft and prepare confidential correspondence, reports, and presentations

• Manage Board meeting logistics, including scheduling, travel arrangements, and preparation of materials

• Support investor relations activities, such as coordinating events and preparing briefing materials

Confidentiality & Discretion

• Handle sensitive information with the utmost integrity and professionalism.

• Serve as a trusted partner, safeguarding confidential employee, financial, and business information

REQUIRED EDUCATION, EXPERIENCE, & SKILLS:

• 5+ years of experience in an executive administrative role providing direct support to a CEO in a global, publicly traded company

• Undergraduate degree preferred (not required), degree paths might include business administration, communications, office administration, legal studies, finance, or liberal arts

• Proven experience managing the Board of Directors’ interactions and logistics.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Technically savvy, leveraging technology for efficiency

Interpersonal Skills

• Exceptional Communication: Outstanding written and verbal communication skills, with the ability to tailor messaging for diverse audiences.

• Emotional Intelligence: Strong ability to navigate complex personalities and handle sensitive matters with tact and diplomacy.

• Discretion & Judgment: Demonstrated ability to manage confidential information and make sound, independent decisions.

• Adaptability: Thrives in a fast-paced environment, managing shifting priorities with poise and efficiency.

• Proactive Problem-Solv