Administrative Assistant

Company Description

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole.

We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, WD_BLACK™, and SanDisk® Professional brands.

We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, Western Digital is fueling a brighter, smarter future.

Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

Job Description

Western Digital is currently looking for an Administrative Assistant. In this position, you will support a Communications team, including direct support for Senior Director, Strategic Communications, as well as support for a team of Directors.

The ideal candidate will be highly organized, detail-oriented, proactive and a self-starter.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Support the Senior Director of Strategic Communications, and a team of Executive Communications Directors with a variety of administrative support functions, and help coordinate team meetings, special projects, other initiatives
• Maintain and manage the Senior Director of Communications’ calendar, including recurring meetings, prioritizing and using good judgment in offering solutions to complex scheduling and meeting planning, as needed
• Schedule and coordinate meetings, including attendee communications, venue location management/site coordination, audio/video set-up and management as needed, and catering
• Help the leader remain proactive in managing times and priorities
• Enable and plan global travel activities; coordinate accommodations, and local transportation and passport/visa requirements, as needed
• Proactively compile, submit, and track expenses in a timely manner
• Proactively anticipate potential travel issues and respond accordingly
• Provide exceptional attention to detail in all efforts
• Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention
• Complete projects, special assignments, other tasks, and duties as assigned

Qualifications

REQUIRED

• 5+ years of administrative or equivalent experience, preferably in a fast-paced environment
• Previous success at building strong organizational relationships in a global environment, and in fostering teamwork
• Demonstrated experience in working to independently identify, analyze, and solve problems with creative and successful solutions
• Resourceful and passionate about making others more efficient

SKILLS

• Excellent organizational skills, and the ability to be agile
• Excellent project management skills, with the ability to manage multiple projects simultaneously, often under tight deadlines
• Highly collaborative and adaptable, with the ability to build relationships and work effectively with multiple stakeholders across different levels of the organization
• Curious, flexible, and the ability to think creatively
• Enjoy working in a fast-paced environment, self-motivated
• Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook, Teams, and willingness and ability to learn company-specific software or system tools
• Exceptional written and verbal communication skills

Additional Information

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and