Administrative Assistant-Bristol,PA

Syensqo is all about chemistry. We’re not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet’s beauty for the generations to come.

We are looking for:

 Administrative Assistant:

• This position provides diversified and complex administrative or secretarial support of an independent, responsible and confidential nature.  Using initiative and judgment, the incumbent plans and carries out administrative functions requiring considerable knowledge of the company.
• This position will report to the Director of NA Technology Center team of the Bristol Research & Innovation Centre.  Bristol is a multidisciplinary location which also hosts the application labs for the Syensqo Novecare business unit as well as the Syensqo Corporate R&I Process Safety and Automation & Robotics laboratories. 

We count on you for: 

• Support several teams within Bristol
• Formats, types and proofreads complex reports, forms, graphics, manuscripts and memorandums requiring interpretation or judgment.  
• Coordinates physical preparation of reports generated within an organizational unit or by various organizational unit(s) to ensure appropriate parties receive the information in a timely manner.
• Supports regional CAPEX manager to maintain updated CAPEX requests, places CAPEX purchases, tracks with timely updates, and ensures CAPEX is received as requested
• Schedules meetings and follows up with attendees.  Handles conference room, teleconference and telepresence reservations and orders refreshments and supplies for the meeting.
• Screens incoming telephone calls and visitors.  Answers questions or refers them to appropriate people; relays messages.
• Transmits messages and decisions to management and other internal and external parties to keep them informed of project or program status and performance.
• In supervisor’s absence, ensures that requests for action or information are relayed to the appropriate staff member.  
• Gathers and reviews non-technical data for completeness and consistency.  Tabulates and summarizes operational or financial data to prepare complex reports and documents of a confidential or proprietary nature.  
• Identifies and independently handles department-specific activities referring only unusual questions to supervisor or others.  For example, prepares monthly time-entry, may order chemical supplies for the site, handles detailed communications, maintains databases, and reconciles company purchase card (“P Card”) statements.
• Makes travel arrangements and may prepare expense reports as requested.  Requests checks and codes payments, as appropriate. 
• Maintains and reorders office supplies
• Establishes and maintains records, logs, files and follow-up systems.
• May provide technical assistance and serve as a resource to other secretarial staff members in the department.
• Has regular contacts with other departments furnishing or obtaining information or reports.

 You will bring:   

• 3+ years of administrative experience or equivalent background supporting administrative needs and providing support through Microsoft Office syst