Administrative Assistant III - Platteville (Maintenance)
State of ColoradoAbout the role
Posting number: HAA-50002380-07/26
Department: Department of Transportation
Division: CDOT Region 4
Job classification: Administrative Assistant III
Posting type: Open
Categories: Administrative Assistant, Transportation
Summary
This position is only open to Colorado state residents.
About CDOT
CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details. Some positions may qualify for Public Service Loan Forgiveness.
CDOT for All
CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.
Examples of duties
About the Work Unit
The Transportation Region 4 (Northeastern Colorado) Maintenance Unit provides administrative and technical support for the maintenance section and region. This unit interprets, coordinate and provide information to the travelling public, maintenance supervision, section employees, and departmental personnel relating to Colorado Department of Transportation policies and procedures using the most efficient, effective and resourceful methods possible.
About the Position
The Administrative Assistant III provides administrative support and establishes general office record systems, implements professional standards in communication, answering inquiries from the public and state employees concerning departmental policies, procedures and general road conditions and making referrals to appropriate information sources. This position completes data entry and tracks various information and documents in a variety of computer systems, accurately process invoices, time sheets, personnel and other departmental forms. Position provides administrative support to the assigned maintenance area, including the foreman (LTC Ops I), junior foremen (TM IIIs), and maintenance employees. This osition must maintain confidentiality, ensure the maintenance area’s office functions perform smoothly, efficiently, and cost effectively.
Your duties and responsibilities will include, but are not limited to, the following
- Verify and enter compiled data while ensuring accuracy for Maintenance Management System, SAP, Adopt-A-Highway, credit card purchases, employee leave, accident reports, fuel usage, performance plans, and any other forms for tracking as necessary;
- Set-up, compile, track, and maintain necessary information for daily procedures by way of filing, computer programs, and reports;
- Circulate, store, post and purge files/documents as necessary per Records Management Protocol;
- Maintain confidentiality and adhere to record management rules and guidance;
- Assist in maintaining data naming conventions and ensuring data integ
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