Executive Assistant

Job Posting Title:

Executive Assistant

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Hiring Department:

Faculty Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Office of the Executive Vice President and Provost seeks an Executive Assistant to join the Faculty Affairs team.  The mission of the EVPP Faculty Affairs team is to recruit, retain, and support our extraordinary faculty community by building resources and programs that support career development, enhance instruction abilities, promote scholarship and research, and provide opportunities for mentorship and collaboration.  The Executive Assistant will provide executive-level support for leadership in the Faculty Affairs portfolio.
 

Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person who wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
   

For more details, please visit: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .
 

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose
Program executive level support for SVP for Faculty Affairs, VP for Professional Track Faculty, VP for Faculty Development, and Assistant VP for Faculty Affairs.

Responsibilities

• Executive Administrative Support – Provide executive-level support for the Senior Vice Provost for Faculty Affairs, Vice Provost for Advocacy and Dispute Resolution, Vice Provost for Professional-Track Faculty, Vice Provost for Faculty Development, Assistant Vice Provost for Faculty Affairs, and Director of Faculty Affairs, including management of calendars and appointments (e.g., all meetings, business trips, conferences, teaching engagements, etc.). Screen and control the flow of incoming communications and visitors to the Senior Vice Provost's office and take appropriate action on messages, meeting requests, etc.
• Strategic Administrative Support – Provide administrative support for various strategic programs and goals of the Faculty Affairs team. Review and edit correspondence, maintain records, and communicate with stakeholders and central offices with a high level of accuracy and confidentiality, ensuring compliance and oversight with all governing policies. Document and maintain Faculty Affairs reports, meeting minutes, and electronic communications. Maintain office files, to include electronic files and physical paper files. Assist with other administrative matters as assigned. 
• Event Coordination and Logistics – Provide event planning support for events organized by the Faculty Affairs portfolio. Coordinate with units across campus during planning, arranging and implementation of Faculty Affairs programs, events, and initiatives. Schedule Faculty Affairs programs, events, and meetings.
• Business Affairs and Financial Processing Support – Coordinate with the Business Affairs team to initiate and complete financial processes for Faculty Affairs programs and initiatives.  Coordinate travel