DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

BUSINESS OPERATIONS ANALYST

Job Location:

Division of Employment and Rehabilitation Services (DERS)
Finance and Business Operations Administration (FBOA)
1789 West Jefferson Street, Phoenix, AZ 85007
www.azdes.gov

Posting Details:

Salary: $17.6821 - $23.9360/ hourly ($36,778.76 -$49,786.88 annually) 

Grade: 19

Closing Date: Open until sufficient resumes are received

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES, please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come join the DES Team!

The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) strengthens Arizona communities by bridging and minimizing gaps to employment and independence.

DES is seeking an experienced and highly motivated individual to join our team as a Business Operations Analyst with the Finance and Business Operations Administration (FBOA). This position is responsible for centralized ordering, providing status updates on Purchase Orders and Receivers to upper management, and others as needed. Communicate with vendors and field staff to resolve issues with invoices and payments.

This position may require travel to various locations for off-site meetings, training, or conferences.

Travel will be required for State business. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on State business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on State business shall maintain the statutorily required liability insurance (see Arizona Administrative Code [A.A.C.] R2-10-207.11).

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Enter requisitions and receivers for authorized requests for goods and services and determine items as appropriate. Perform necessary follow-through from initial request to final payment.
• Communicate with internal and external customers to resolve invoices and payments.
• Create projections and monitor DERS purchase orders always to ensure sufficient funding. Submit change order requests as necessary and create and run reports as requested.
• Assist In the monthly reconciliation of the DERS Central Travel Account.

Knowledge, Skills & Abilities (KSAs):

• Knowledge of general procurement principles, knowledge of computers and software programs.
• Skills in entering Information quickly and accurately into a computer system and, working with spreadsheets and databases.
• Ability to work under pressure, with often-changing priorities. Must be able to manage multiple requests and, the ability to prioritize and organize workload to ensure timely and accurat