Senior Administrative Coordinator

<p><br/> Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. Did you know that shipping is the world’s most efficient mode of transportation and that approximately 90% of world trade is carried by sea?<br/> <br/> We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Are you ready to jump onboard?</p> <p><br/> We are now looking for a Senior Administrative Coordinator to join our dynamic and innovative team at Wärtsilä. </p> <p><br/> The location for the position is at our main office in Norway at Rubbestadneset, Bømlo.</p> <p><br/> What you will be doing </p> <p><br/> In this administrative role, you will be providing essential support to our local Management Team and playing a key role in our internal communication initiatives. You will have a key user role for our Travel &amp; Expense system and provide support to our four legal entities in Norway.  </p> <p>Your typical day might start with organizing a high-level management meeting and end with updating our internal communication platforms. This role requires a high degree of independence, but you will not be working alone. You will have the support of a collaborative team that values empowerment and innovation.<br/> For us to be the best match, we expect you to have a strong background in administrative coordination, fluency in both Norwegian and English languages, proficiency in travel management systems like SAP Concur and Amadeus Cytric, and excellent organizational skills. Ideally, you have gained experience in a similar role and have a degree in Business Administration or a related field. To succeed in this position, we hope you have strong communication skills and the ability to work effectively both independently and as part of a team.</p> <p><br/> As a Senior Administrative Coordinator, your main responsibilities will include: </p> <p> </p> <ul> <li>Assist the local Management Team in various administrative tasks.</li> <li>Maintaining essential company records and managing key data (e.g. Altinn)</li> <li>Key user and support for our Travel and Expense system</li> <li>Participating in marketing and communication projects/ exhibitions.</li> <li>Organizing internal and external meetings, ensuring seamless communication.</li> </ul> <p><br/> You will shine in this role when you have:</p> <p> </p> <ul> <li>Service-Minded Attitude: Exceptional hospitality and communication skills; enjoys interacting with people.</li> <li>Technical Proficiency: Strong understanding of Office 365 and experience with other administrative software systems.</li> <li>Travel Management Expertise: Skilled in organizing and coordinating travel arrangements efficiently.</li> <li>Proactive and systematic: A proactive approach with a focus on tidiness and order.</li> <li>Proficient in Norwegian and English: Strong language skills in both Norwegian and English for effective communication.</li> </ul> <p>  <br/> Why you and us? </p> <p> </p> <p>We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative. </p> <p>We are authentic and honest, and we strongly believe in that by being your own true self you can accomplish so much more. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition? </p> <p>We have an amazing team and we are excited about our work and the impact it has on building sustainable societies. We are looking to find a colleague with this shared passion for smart technologies and a sustainable future. </p> <p> </p> <p>Contact &amp; next steps </p> <p> </p> <p>We hope to hear from you soon, by submitting your application through our careers portal. We aim to keep you updated on the process throughout. </p> <p>For further questions please reach out to Sigbjorn Nesse, Manager, Real Estate Norway through sigbjorn.nesse@wartsila.com with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to). </p> <p> </p> <p>Welcome to join us in shaping the decarbonisatio