Payroll Manager

About Calm

Calm is on a mission to support everyone on every step of their mental health journey. With the #1 app for sleep, meditation and relaxation as well as a growing library of digital, evidence-based mental health programs, Calm offers trusted support for individuals and organizations alike. Our flagship consumer app provides personalized content and activities – featuring a range of experts and beloved celebrity voices – to help users manage stress, improve sleep and live mindfully. Our workplace and healthcare solutions offer a consumer-friendly approach to clinical content and HIPAA-compliant resources in order to drive positive health and business outcomes. Named a TIME100 Most Influential Company, Calm supports more than 150 million people and 3,500 organizations across seven languages and 190 countries.

What We Do

Calm is a leading brand in the mental wellness space, offering an app-based SaaS solution to both B2C and B2B customers across the globe. Providing life-changing audio and video content that truly helps people build a habit around mental wellness, furthering our mission to make the world happier and healthier. Calm Finance supports this growth across Accounting, Revenue, Tax, FP&A, and IR, ensuring operations scale efficiently and effectively.

We are hiring remote workers for this role in the San Francisco Bay Area, Los Angeles, or NYC areas. At this time, only candidates in these locations will be considered. 

What You’ll Do

We’re looking for a Payroll Manager to join our growing team. Reporting to our Director of Accounting, you will independently own payroll processing and related taxes for Calm. You will have the opportunity to partner cross-functionally to ensure our payroll processes are robust and scalable to support Calm's future growth. 

• Own day-to-day payroll transactions processing in payroll accounting system, preparing payroll account reconciliations, and ensuring month end close are completed timely and in compliance with Company's policy
• Ensure each pay cycle is processed accurately and timely
• Partner effectively with the Finance and People teams, and other cross-functional teams such as Operations and Legal, to record and process any needed changes each cycle, as well as off-cycle payroll processing requirements
• Assist with employee inquiries concerning their pay, W-2s, benefits, etc. 
• Process associated payroll taxes and payment of employee benefits, including all payroll and benefits reconciliations
• Utilize your knowledge and skills to maintain Calm’s compliance with regulatory requirements and best practices as we grow and scale our business throughout the U.S. and globally
• Responsible for tracking and driving state and local registration requirements for withholding and UI related compliance
• Keep abreast of federal, state, and local legal, benefit and tax requirements by reviewing existing and new legislation
• Responsible for responding to and managing payroll related audits from various federal, state and local jurisdictions
• Help develop scalable process, policies and compliance across our payroll, timekeeping and benefits practices
• Produce and improve regular reporting, as well as ad hoc reports as needed
• Maintain strict confidentiality over employee data, ensuring full compliance with data protection laws
• Partner cross-functionally to optimize and/or automate our processes within our tech, including being a key player in future HR/payroll system implementations and maintenance
• Partner with People team to review and audit employee 401(k) contributions as well as make contribution deposits to 3rd party 401(k) administrators in a timely manner
• Ensure timely and accurate W-2 preparations at year end

Who You Are

• At least 7 years of payroll processing experience
• Experience processing multi-state payroll
• Experience with variable compensation
• Experience with tax withholdings required for various equity transactions
• Experience working with taxing jurisdictions to respond to notices, file registrations, and resolve inquiries
• Experience with workers comp reporting and invoicing
• Expertise with Google Sheets and Microsoft Excel
• A demonstrated ability to achieve goals in ambiguity, and in a fast-paced environment in a flexible manner
• Results-oriented individual who operates with the business outcomes in mind while ensuring the best employee experience and driving continuous improvement
• Exceptional organizational skills and demonstrated success in meeting deadlines
• Demons