Job Posting Title

Chief of Staff III

Agency

840 OKLAHOMA WORKFORCE COMMISSION

Supervisory Organization

Oklahoma Workforce Commission

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$160,000

Job Description

Basic Purpose

The Chief of Staff is a high-level executive who serves as a key advisor to the Executive Director of an agency, commission, or board.  They are responsible for managing the day-to-day operations of the organization, overseeing strategic initiatives, and ensuring effective communication and collaboration across different departments. The Chief of Staff also plays a crucial role in decision-making, policy development, and implementation, and acts as a liaison between the executive team and other stakeholders.   

Typical Functions

The functions performed in this job family will vary by level, unit and organization, but may include the following:

• Advises the Executive Director on the day-to-day operations of the agency including current problems, issues, or other important concerns. 

• Participates in the agency legislative, administrative, and fiscal functions of the agency requiring knowledge and understanding of the processes.

• Responds to inquiries referred to the Executive Director’s office concerning issues related to various programs administered by the agency by gathering and analyzing pertinent data, interviewing individuals, consulting with executive leadership and program staff.

• Directs, coordinates, or participates in special assignments and projects

• Directs or assists in the planning, developing, and implementing policies, practices, and procedures for agency programs and functions to ensure consistent application agency-wide

• Directs or participates in agency projects, studies of needs, and other similar agency initiatives to determine the agency’s short- and long- term goals, quality of agency programs or delivered services by gathering, reviewing, and analyzing data, consulting with program administrators, agency partners and stakeholders, and other appropriate entities. 

• Promotes the integration of the programs and services of the agency

• Reviews existing and proposed policies and legislation to determine effective and efficient implementation.

• Serves as a member of the executive team for the agency

• Represents the director in any forum deemed appropriate

Level Descriptor

Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. 

Distinction between levels is based on factors such as the breadth and depth of the agency’s overall program(s) and services, complexity of operations, structure, staff, and the impact of the programs and services provided to the citizens of the state of Oklahoma

This is a leadership level position where the incumbent serves as the Chief of Staff of an agency, commission, or board that provides services or performs work that is large in size and scope. This position will provide wide-ranging support on the agency and its operations to the Executive Director.  This includes reporting on the agency status to include agency programs and operations, participating in projects and agency initiatives, and other responsibilities and tasks as directed by the Executive Director. 

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of the principles and practices of administration; principles and practices of management and supervision; support operations and methods; project management processes; federal and state laws and program rules, guidelines, and processes governing agency programs and operations; the legislative, financial, and administrative processes.

Skills required at this level include skill in developing and maintaining effective working relationships; effectively communicating, both orally and in writing, information about the agency’s services and programs to a variety of audiences; and collaborating with int