Administrative Assistant I

Want to build a brighter, bolder future and cultivate your career? Join Ecolab’s team and help create a world in which we all thrive.   

Ecolab is seeking an Administrative Assistant I to join our team in Ashburn, VA. As an Administrative Assistant I, you’ll be at the heart of a dynamic team, supporting senior leaders and helping drive business success. You’ll bring structure, clarity, and energy to every task—whether it’s coordinating meetings, managing calendars, or supporting HR and finance processes. This is your opportunity to grow your career while helping others thrive. 

How You’ll Make an Impact: 

• Perform general administrative duties in support of individuals, teams, and business processes 

• Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials 

• Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there 

• Compile basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as needed 

• Support financial processes such as corporate card reconciliation and invoice tracking 

• Arrange domestic and international travel, including visa processing 

• Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations 

• Compile and edit presentation content from multiple sources and distribute reports to stakeholders 

• Maintain agendas, action item lists, and program plans, escalating issues when needed 

• Respond to routine correspondence following established procedures 

• Create and manage SharePoint sites and shared drives to keep teams organized 

• Use sound judgment to prioritize tasks and ensure smooth workflow 

• Communicate proactively to meet internal and external client needs 

Position Details: 

• Location: Ashburn, VA

• Supporting: Pest Residential Business

• Schedule: Monday-Friday; every other Saturday. Some remote flexibility.

What’s Unique About This Role: 

• You’ll support senior leadership in a fast-paced, high-impact environment 

• You’ll be a trusted partner in both day-to-day operations and strategic initiatives 

 Minimum Qualifications: 

• High school diploma or equivalent 

• One year of administrative experience 

• Immigration sponsorship is not available for this position 

 Preferred Qualifications: 

• Bachelor’s degree 

• Intermediate proficiency in MS Office (Outlook, Excel, PPT) 

• Experience successfully managing multiple, competing priorities to meet deadlines 

• Excellent verbal and written communication skills, with a strong customer service focus  

• Organizational skills and attention to detail  

• Experience anticipating needs, being resourceful