Senior Administrative Assistant, Sales Travel and Events

PLEASE NOTE: Your application will expire one year from the time of submission. Please feel free to apply to any other positions for which you may qualify.

Our team members enjoy competitive salaries, a well-rounded benefits package, generous paid time off (including 25 holidays, vacation, and sick leave), and an array of professional development opportunities.  We’re always looking to add to our team of more than 3,000 dedicated professionals who are leading online education worldwide with transformative digital solutions – personalized to every student.  

Job Posting End Date:

Deadline to apply is 11:59 PM on

05-05-2026

Job Title:

Senior Administrative Assistant, Sales Travel and Events

Contract Type:

Employee

Annual Salary:

$35,880.00 - $67,096.00

(Support staff salary will be based on internal equity and experience)

Location:

FL - HOME OFFICE

Job Description Summary:

Our Mission is to equip students for success by developing and delivering highly effective digital learning through an intuitive online platform.

FLVS does not discriminate in admission or access to, or treatment or employment in its programs and activities on the basis of race, color, religion, age, sex, national origin, marital status, disability, genetic information or any other reason prohibited by law.

The Position:

Position General Summary:

The Senior Administrative Assistant, Sales Travel and Events will support FlexPoint leadership and Sales Team members with end-to-end travel coordination, expense management, and regional conference/event registration. This position will manage the implementation of travel workflows, support team members in complying with Florida State Statute and FLVS travel policy, track travel budgets, and facilitate vendor registration and processes for regional conferences and field events. The Senior Administrative Assistant, Sales Travel and Events will work in a fast-paced environment that requires balancing multiple priorities. This position will require focus, accuracy, speed, and exceptional internal customer service to allow leadership and sales team members to stay focused on goals.

Essential Position Functions:

• Coordinate travel and regional event and conference planning, including air, hotel, ground transportation, and ancillary travel per policy
• Optimize itineraries for cost, time, and safety; monitoring disruptions (delays/cancellations) to proactively reschedule travel or events as needed
• Partner with the internal Expense Team, as well as the organization's travel agency, as needed
• Support staff compliance with FLVS travel and expense policies and procedures; elevate receipt or documentation concerns to leadership
• Track travel and event/conference budgets by team and team member to produce monthly dashboards on spending and average cost per trip
• Collaborate as necessary with Finance regarding reimbursements, PCard support, and required timelines
• Support conference registration workflows including, timeline, approvals, travel blocks, marketing requests, housing, and shipping deadlines
• Coordinate with Sales, Marketing, and others as needed for pre-event planning and post-event tasks; support pre- and post-conference tasks
• Meet professional obligations through efficient work habits such as meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrating respect for others
• All work responsibilities are subject to having performance goals and/or targets established

 (These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.)

Minimum Requirements:

Education/Licensure/Certification:

• Associate’s degree; or equivalent combination of education and relevant experience

Experience:

• Three (3) years of high-level administrative support or executive assistant experience, preferably in the government or school district sector

Knowledge, Skills and Abilities:

• Knowledge of the department assigned, preferred
• Knowledge of database systems for data retrieval
• Excellent organizational skills such as scheduling, filing, making reservations, and preparing materials on a timely basis; provides follow up and document