Part-Time Staff Administrative Assistant

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University

Department:

School of Education

Time Type:

Part time

Job Type:

Casual

FLSA Status:

Non-Exempt

Work Modality:

Union:

Excluded

Job Description:

Summary:

The Administrative Assistant for the Advancing College Teaching for Student Success (ACTSS) National Center serves as the essential anchor, responsible for the seamless coordination of the center’s administrative, financial, and strategic activities. This role provides high-level support and organization for grant administration, project management, and internal workflow systems. This role will be the primary liaison between the ACTSS center and partners both internal and external to the University. This position is grant funded by the Lumina and ECMC Foundations.

Essential Functions:

1.) Managing Internal and External Stakeholder Engagement

• Coordinating professional correspondence with advisory board and other partners, including assisting with scheduling meetings; assisting with onboarding and support for ACTSS personnel. Liaising with university offices, including acting as the primary contact for HR, payroll, Office of Research, and the Provost’s office.

2.) Calendar and Workflow Management

• Handling high-level scheduling for the Center Director, facilitating project management meetings, and supporting other ACTSS personnel to keep project milestones on track using project management software.

3.) Event Coordination

• Planning and executing ACTSS center events, including venue booking and vendor management, among other event related tasks.

4.) Research and Project Support

• Assisting with the administrative components of grant applications, for example formatting biosketches, coordinating timelines, supporting the submission process, and coordinating with ACTSS partners. Scheduling research visits.

5.) Budget Oversight

• Tracking grant expenditures, processing reimbursements, and managing procurement in compliance with universities financial policies and in coordination with SOE and university grants personnel.

Competencies:

• Prioritizing and Organizing.

• Serving Customers.

• Building a Customer Focused Organization.

• Developing Plans.

• Championing Customer Needs.

• Building and Supporting Teams.

• Supporting Coworkers.

• Driving Continuous Improvement.

Position Type/Expected Hours of Work:

• Part-Time.

• 20 hours per week. 

• They will dedicate 483 hours a year to this project.

• Continuation of the program/position is contingent upon external funding. The two grants supporting this position will end 3/31/28.

Salary Range:

• $25.00 per hour.

Required Education and Experience:

• Bachelor's degree or equivalent.

• 1 - 3 years of relevant experience.

Travel Required:

• Occasional travel to ACTSS center events may be required.

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits