Human Resources Administrative Assistant - South Campus (Full-Time)

Description

Job Summary

Under the supervision of the Human Resources Director; the Human Resources Administrative Assistant will be responsible for administrative support of day-to-day Human Resource office and administrative support to the Human Resources Director. Assisting in other various duties as assigned by the Director to further advance the ministry. This is a temporary role with the possibility of becoming a permeant position. 

Essential Responsibilities & Duties

General: 

• Assist Human Resources Director with email management and communications.
• Primary management point for Human Resources inbox.
• Assist in management of Human Resources inbox. 
• Answer and screen incoming calls and emails.
• General clerical duties including photocopying, fax, and mailing.
• Maintain a digital and hard copy file system.
• Schedule and coordinate meetings, agendas, appointments, and travel.
• Create or revise systems and documents, as necessary.
• Complete reports as requested.
• Assist in project management.
• Order supplies for office. 
• Crossed trained to fill in for other HR roles. 

Budget:

• Assist with budget monthly review, reconciliation, and FY budget presentation.
• Enter invoices, process monthly bankcard statements, mileage reimbursements, and balance credit card statements.
• Provide as backup to the detailed MetLife self-bill. 

Department Duties:

• Assist in Poster Compliance.
• Family Medical Leave Act:
• Prepare FMLA documents and coordinate meetings.
• FMLA management in HRIS software system and employee files.
• Manage LOA status in HRIS.
• Update payroll manual adjustments sheet for benefits invoices
• Process STD or LTD paperwork. 
• Yearly FMLA paperwork audit. 
• Open Enrollment:
• Participate in Open Enrollment reconciliation. 
• Coordinates and setups NEO.
• Provides back-up for other functional areas of Human Resources Department.
• Performs other duties assigned by Human Resources Director.

Recruiting:

• Assist with Career Fair coordination, facilitation, and projects as needed.
• Daily tags in recruiting for new applicants. 
• Obtain and manage job descriptions, position codes, and employee groups in HIRS.
• Upkeep and manage Positions module in Human Resource Information System (HRIS).
• Manage positions on James River website and Recruiting Module (ATS).
• Update of Yearly HR report. 
• Assist in interviews and other recruiting activities as directed. 

Risk Management:

• Process and maintain driver applications for employees.
• Process insurance needs for Kids & Youth camps. 
• Assist in Workers Comp claims as needed.
• Processing and recording of incident reports. 

Personnel Administration:

• Coordinate exit interviews.
• Assist with I9 record keeping; to remain in legal compliance.
• Assist in updating FellowshipOne Go employment status.

Payroll:

• Have a basic understanding of payroll processing
• Aid in Payroll as needed and provide as backup for payroll processing. 
• Update Manual Adjustment sheet as needed for employee changes.

Requirements

Job Requirements

• High school diploma, Associates degree preferred.
• Two (2) years of administrative experience.
• HR experience is preferred but not required. 
• Any equivalent combination of training and experience.
• PC skills including Microsoft Office Suite (Excel, Outlook, Publisher, Word, Planner, and Teams).
• Called to support ministry.

Knowledge, Skills, & Abilities

•  Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards. 
•  Ability to work in a fast-paced environment while meeting critical deadlines. 
•  Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation. 
•  Ability to get along well with others and handle confidential matters.
•  Ability to manage time and multiple priorities to meet deadlines.
•  Ability to communicate effectively and professionally orally and in writing.
•  Must be punctual, pleasant, and tactful with professional appearance and conduct. 
•  Exhibit professionalism and always maintain confidentiality. 
•  Capacity to interact positively with and provide service to others at all levels within James River Church. 
•  Ability to establish and maintain effective working