Executive Legal Assistant

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

Job Description

The Executive Legal Assistant, Universal Destinations & Resorts (UDX) shall be responsible for the duties and responsibilities listed below. This individual shall support the Senior Vice President, Legal & Business Affairs-Licensing, Vice President, Legal & Business Affairs and Senior Director, IP Partnerships & Brand Assurance, along with their teams, in connection with various entertainment, marketing and IP licensing initiatives across UDX’s parks and businesses, including for Universal Beijing Resort, Universal Studios Hollywood, Universal Orlando and UDX New Ventures.

MAJOR RESPONSIBILITIES 

• Providing administrative support to the UDX Legal & Business Affairs-Licensing and UDX IP Partnerships teams. Generating department correspondence and/or reports, including typing, faxing, and copying. Proofreading documents for accuracy, grammar and organization. May create documents and obtain documents for executive or attorney use in responding to requests or requirements. May create presentations and/or corresponding materials for projects using MS PowerPoint and other computer programs. 
• Initiating and following up on action items for new and/or routine contracts, legal forms, business deal memos, negotiation tracker charts, projects, processes, and/or policies. Arranging for payment of invoices for law firms and other outside service providers. Maintaining tickler systems, rights and clearance research, approval logs and other databases. May circulate documents for signature by computerized or by manual means and may be required to send fully executed documents to counterparties. May be required to obtain insurance certificates, royalty reports, or other items required to be received from counterparties under legal agreements. Coordinating with other departments and/or external sources. 
• Screening, prioritizing, directing incoming calls and email/correspondence taking appropriate actions as necessary. Maintaining calendars, scheduling meetings and conference calls (both audio and video, including reserving conference rooms), and setting appointments. Making travel and/or training arrangements when necessary. Preparing expense reports and legal invoices. 
• Organizing and maintaining research and summaries regarding derivative production rights and business deal terms for film, television, theme park and other licensing projects, including with respect to talent, music, clips and other third-party rights. Documenting and logging legal clearances and licensing approvals in support of entertainment, licensed partner, production and marketing initiatives. 
• Using MS Word, Excel, Outlook and other computer programs to create, analyze, compile, update and maintain department contracts, licensing agreements, correspondence and/or reports. Incorporating data/contracts/information into and retrieving data/contracts/information from such systems. Disseminating confidential data/information to the appropriate parties as requested by attorneys. Perform all duties while maintaining a high degree of confidentiality, discretion, diplomacy and respect. 
• Serving as a liaison with other departments in acquiring