Senior Bookkeeper & Administrative Associate

This is a remote position.

Client Overview A growing private wealth advisory practice serving high net worth families and individuals. The firm is experiencing rapid growth with additional opportunities in the pipeline, creating an exciting opportunity to be part of a boutique financial services operation where quality and client service excellence are the top priorities.

Job Description You’ll join a dynamic wealth advisory practice as a trusted associate, combining your senior bookkeeping expertise with strategic administrative support. This role offers the perfect blend of technical accounting work and client-facing responsibilities, where you’ll directly impact the growth of a boutique firm that values quality above all else. You’ll work closely with the principal advisor, handling both the financial operations of the business and providing critical support for high-value client engagements.

Responsibilities

• Manage comprehensive bookkeeping for the advisory business including client invoicing and financial record maintenance
• Conduct quarterly asset valuations and complex fair value calculations for client portfolios
• Provide bookkeeping services for client family offices and related business entities
• Handle professional client correspondence and follow-up communications with wealthy clientele
• Process journal adjustments in Xero and manage various QuickBooks accounting tasks
• Prepare client paperwork, documentation, and manage organized filing systems
• Complete administrative paperwork for investment applications and transactions
• Gather required documents from clients and coordinate engagement processes
• Assist with document certification processes and related administration
• Update client files with asset value changes and portfolio adjustments

Requirements

• Senior-level bookkeeping and accounting experience with demonstrated expertise
• Strong proficiency in Xero and QuickBooks accounting software
• Excellent written and verbal communication skills for professional client interactions
• Experience maintaining confidentiality and handling sensitive financial information
• Exceptional organizational and filing management capabilities
• Bonus if you have experience working with high net worth individuals or family offices
• It helps if you have a quality-focused approach with strong attention to detail
• Bonus if you’re comfortable with complex financial calculations and asset valuations

Why Join This Team?

• Remote work flexibility with a growing, successful practice
• Opportunity to transition from part-time to full-time as the business scales
• Work directly with high net worth clientele in a boutique, quality-focused environment
• Hybrid role combining bookkeeping expertise with strategic administrative responsibilities
• Growth potential as the practice expands and develops new opportunities
• Professional development in wealth management and family office operations

Benefits

• Permanent work from home
• Immediate hiring
• Steady freelance job