Executive Assistant - Marketing & Strategic Communications

Working Title: Executive Assistant - Marketing & Strategic Communications

State Role Title: General Administration Supervisor II/Coordinator II

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Exempt: Not Eligible for Overtime

 

College/Division: Marketing and Strategic Communications

Department: 100806 VP Marketing and Strategic Communications

 

Pay Band: 5

Pay Rate: Pay Range

Specify Range or Amount: $58,000 - $63,000 

 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

 

Beginning Review Date: 04/24/2026

 

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

 

General Information:

The Division of Marketing and Strategic Communications is currently seeking applicants for a full-time executive assistant position. This position will support the Vice President and will be the first point of contact for visitors to the division. The Division of Marketing and Strategic Communications includes University Communications and University Marketing and Branding at James Madison University.

 

Duties and Responsibilities:

Administrative Support to the Vice President:

• Manages the administrative functions of the Vice President including calendar management and scheduling, planning meetings, and making travel arrangements as needed.
• Plans and coordinates meetings and other activities involving various on and off-campus groups.
• Reviews and prepares correspondence for distribution.
• Assists with the development and distribution of presentation materials for the Board of Visitors, academic and administrative groups, divisional meetings, and other events as needed.

Provides Fiscal Support for the Vice President:

• Manages budgets for the Division of Marketing & Strategic Communications and develops budget tracking spreadsheets.
• Processes and coordinates efforts for annual updates of signature sheets, budget access, and annual reports.
• Submits work orders and motor pool requests for the Division of Marketing & Strategic Communications, as needed.
• Maintains knowledge of university budget policies and procedures, including purchase requisitions, travel authorizations, monthly budget reconciliations, and other reimbursements.

Provides Internal and External Communication:

• Distributes information on various events to departments within the respective divisions and elsewhere on campus as directed.
• Serves as contact to internal and external constituents, including the Board of Visitors, university officials, peer institutions, and other organizations.
• Disseminate information timely to ensure departments within the respective divisions are well informed.
• Updates and maintains the Vice President's websites as needed.

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