Part-Time Administrative Assistant

Description

Volcanic, founded in 1912, has a dedicated service and parts department to assist with heating equipment aftermarket needs. Our service technicians and parts specialists have years of experience in providing solutions for heating needs.

Our culture thrives on the HEART values of the company and puts pride in our people. We encourage continued training and learning to grow you and your career with Fulton.  

HEART:

Honesty and Integrity

Effective and Results Oriented

Always customer focused

Respectful and considerate

Team Player

OVERALL RESPONSIBILITY:   

Administrative Support Personnel are responsible for phone support, clerical and administrative support to ensure the efficient operation of various functions. Tasks will be related to organization and communication that must be conducted in a manner that is consistent with the company values and operating philosophy.

Hours: Flexible hours working roughly 30 hours a week. Must be willing to work 4 days a week.

ACCOUNTABILITIES: 

• Scanning and copying documents and ensuring they get stored in the proper locations.
• Constructing production binders that deliver needed information to production.
• Placing orders for misc. items as needed.
• Receiving and filing necessary paperwork.
• All other administrative or general office support related to duties as assigned.
• Assist with business functions when Facility Manager is on vacation

Requirements

QUALIFICATIONS (Education, Certifications and Required Experience): 

• Minimum high school diploma or GED
• Preferred 2 years' experience in a professional business environment.
• Preferred Microsoft Word, Excel and Outlook experience. Have the ability to learn new software programs.
• Reliable, self-starter with strong organizational skills, and attention to detail. Demonstrated ability to consistently produce high volume, high quality work in an expedient and efficient manner.

DEMONSTRATED CRITICAL COMPETENCIES: 

• Communication - Ability to ensure information is passed on to others who should be kept informed. Ability to express oneself clearly in conversation and interaction with others. Ability to express oneself clearly in business writing.
• Initiative - Identifying what needs to be done and doing it before being asked or before the situation requires it.
• Customer Orientation - The ability to demonstrate concern for satisfying ones' internal and/or external customers.
• Thoroughness - Ensuring work and information is complete and accurate; carefully preparing for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled.
• Flexibility - Openness to difficult and new ways of doing things; willingness to modify one's preferred way of doing things.
• Creativity – Generate new and unique ideas

PHYSICAL REQUIREMENTS: 

• Repetitive Motion - Substantial movement/motion of the wrists, hands and fingers.
• Sitting - The body is supported by buttocks and back and employee needs to remain seated for extended periods of time.

Volcanic  is committed to a diverse and inclusive workplace. Fulton is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.