Senior Administrative Coordinator

Department: Office Administrators

Employment Type: Full Time

Location: Irvine, CA

Reporting To: Ron Reed

Compensation: $30.00 - $35.00 / hour

Description

We are VERDANTAS!  It is a rare opportunity to get to shape the evolution of a company emerging in the architectural design, engineering design, and construction service industry. Our people do it every day. Be a part of building the next great comprehensive environmental, energy, water, and civil infrastructure consulting firm. Partner with your peers and leaders to make a lasting, positive impact on society through some unique projects affecting our clients and our communities.  We are seeking a Senior Administrative Coordinator to join our team in the Irvine, California office.  This position reports to the Verdantas Lead Administrative Coordinator. 
This position has the opportunity to work on diverse projects with a team of skilled professionals.  We are a growing company with a positive, and inclusive work environment that supports internal growth and development. Be a part of our success! 

Responsibilities:

• Create and format proposals, estimates, correspondence, reports, permits, and other documents 
• Prepare reports and presentations for distribution 
• Process contracts for new and existing projects 
• Request insurance certificates for projects 
• Demonstrate strong attention to detail, organization skills, and the ability to meet deadlines 
• Maintain project databases/organization of correspondence/account information 
• Coordinate office functions and client-related meetings and functions 
• Operate and maintain standard office equipment including computer, copier, postage meter and scale, and plotter 
• Ensure interactions via phone, email, or in-person with clients and other company employees are professional and welcoming 
• Collaborate with other office support staff, if needed, to ensure project deadlines are met
• Be willing to work overtime when necessary 
• Assist with submitting licensing requirements for professional staff 
• Assist Human Resources and supervisors with new hire processes and company swag  

Qualifications:

• High School diploma or equivalent required; associate degree preferred 
• 8-12 years of experience supporting administrative duties in a fast-paced environment 
• Strong Microsoft Office Suite experience including Adobe 
• Excellent organizational skills and attention to detail 
• Effective critical thinking and decision-making skills  
• Ability to meet deadlines and to work independently 
• Good time management skills 
• Ability to pass a background check

Verdantas strives to develop new ways to increase diversity awareness within our organization. We recruit and reward our employees based on capability and performance — regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, or physical ability. For us, it is imperative to build balanced teams from all walks of life and we believe that a diverse workforce is a stronger workforce.  Verdantas is an EOE race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet

Benefits:

• Flexible Work Environment  
• Paid Parental Leave 
• Medical  
• Dental  
• Vision  
• Life and AD&D Insurance 
• Short-Term and Long-Term Disability 
• 401(k) with Company Match  
• Paid Time Off + Holidays