Ambulatory Administrative Director - Heart and Vascular Institute

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VHVI OP Business Managers

Job Summary:

The Vanderbilt Health Executive Search Team is conducting a national search for an Ambulatory Administrative Director - Heart and Vascular Institute. The Ambulatory Administrative Director - Heart and Vascular Institute is responsible for working with leadership to establish and evaluate performance standards for clinical areas to ensure safe, effective, and efficient operations.

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Shift: First Shift (Days) – This role requires occasional travel to regional clinics including TN and southern KY.

Role Accountabilities:

• Works with leadership, staff, and physicians within VMG Clinical Operations areas.
• Operations of clinical trials such as assuring billing functions are done correctly.
• Staffing needs to accommodate the growth of programs.
• Manage space needs for both on-site and off-site program growth. Manage ancillary areas to address programmatic growth needs. Coordinate faculty growth/recruitment plan to space and resource planning.
• Responsible for the administrative support to the managers. 
• Manages the development of tools and maintenance and monitoring for appropriate use by the providers and staff for projects.
• Development of practice guidelines, common order sets, and documentation forms to ensure that care is safe, efficient, cost-effective, timely, patient-centered, and evidence-based.
• Establishes an environment of trust, fairness, and consistency with the healthcare team members. Communicates effectively orally and in writing while sharing information on project value with all groups involved.
• Develops, leads, and collaborates with multidisciplinary performance teams to identify and address issues, solve problems, and evaluate outcomes related to projects.
• Manages operational improvement of the Access center including patient cycle times and wait times, extended infusion hours, space needs, template utilization, Nurse practitioner utilization, and staffing needs.
• Analyzes service line operational improvement projects by collating data and information to manage ongoing growth.
• Serves as the key liaison to Informatics, ITS, and other support departments to ensure efficient and effective support is provided to VMG Operations. 
• Collects and analyzes data to support budgeting decisions. 
• Assists in analysis of case mix and service line opportunities providing input into operational requirements for management of growth.
• Pro forma development to support capital requests or other special projects.
• Monitors performance of VMG Clinical Operations to budgets and formulates recommendations to the PCC Administrator, Medical Director, and CEO.

Qualifications – External:

• Master's Degree and 10 years’ experience

Preferred Qualifications:            

• MBA, MHA, or MPH is strongly preferred.
• Cardiovascular and Heart and Vascular experience preferred.
• Ambulatory Practice management experience preferred.
• Cardiology practice management experience preferred.
• Business development and transaction experience preferred.
• Physician recruitment experience preferred.
• Epic Experience is preferred.
• Academic Medical experience preferred.

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