Project Management Support Specialist

Job Title: Project Management Support Specialist

Location: Wright-Patterson AFB, OH- Dayton, OH

The AEDC PMD office is seeking an experienced Project Manager to provide Advisory and Assistance Services (A&AS) in support of capital investment projects at the 704th Test Group. The candidate will provide a wide range of services including procurement support, contract administration assistance, and records management/administrative support, as well as supporting virtually any and all aspects of various projects, planned or underway.

Duties:

Provide procurement support including, but not limited to, the following:

• Provide project management support for capital investment projects.
• Identify and support the acquisition process of the new capabilities.
• Manage and execute government contracts and projects in accordance with scope, schedule, and budget.
• Lead project planning, resource allocation, risk management, and performance tracking activities.
• Prepare, update and present project management reviews, monthly reporting, spend forecasts and other program related documentation and briefings to executive level stakeholders.
• Collaborate with project team to ensure compliance with contract requirements for cost, schedule and technical performance.
• Perform all functional duties independently with oversight from the AEDC/PMD Division Chief and Portfolio Managers.

Work closely with contracting to address procurement needs:

• Conduct market research to identify sources of equipment and services, including pricing and delivery information.
• Manage/organize program records.
• Develop waivers/sole sources for time-critical procurements
• Develop Independent Government Estimates (IGE).
• Prepare Requests for Information (RFI).
• Provide coordination support to Industry Day events.
• Identify and utilize existing IDIQ contract vehicles to address specific procurement needs.
• Assess availability of equipment and services from GSA distributors as means to expedite procurements.
• Review Statement of Work documentation (SOWs) for equipment and services to facilitate vendor research to identify potential sources.

Provide contract administration support including, but not limited to the following:

• Process AF-3000 submittal forms and transmit to AF contracting.
• Forward deliverables to appropriate personnel for review/approval.
• Participate in weekly status meetings/calls, as well as unscheduled discussions to address inquiries and/or monitor the status of specific efforts. • Review design mail-outs and attend design meetings as needed.
• Review contract SOWs to develop/refine submittal requirements.
• Review engineering drawings and monitor construction activities to ensure adherence to approved designs.
• Develop and maintain tracking tools to monitor contractor submittals, CLIN claims, invoicing status, and deliverable status, as well as to identify past due items.
• Support verification/validation efforts associated with contract deliverables (g., review concrete strength results, witness mandrel testing, etc.

Provide program/project documentation and administrative support including, but not limited to the following:

• Prepare, organize, and maintain hardcopy documentation according to defined process.
• Post selected electronic records to online repositories and help maintain record sets on shared drives and SharePoint sites.
• Participate in project status meetings/calls and provide meeting minutes.
• Provide inputs and monitor overall project schedules.
• Prepare Information Release Authorizations (IRA) to facilitate transmittal of documentation to contractors, suppliers, and other approved outside organizations.
• Support preparation of briefing packages.
• Draft/Update program/project documentation (e.g., Project Charter, Project Management Plan (PMP)), while ensuring document format/content meet specified guidance/template.
• Assist in maintaining accurate documentation of project activities, decisions and outcomes. • Assist with decision authority and stakeholder identification and documentation.

<