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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The College of Earth and Mineral Sciences at Penn State invites applications for the position of Administrative Support Manager in the John and Willie Leone Family Department of Energy and Mineral Engineering (EME). We seek an innovative, forward-thinking professional to join our inclusive and collegial team.

Position Overview

Reporting directly to the Department Head, and working collaboratively with an Administrative Support Manager, Senior Manager, the Administrative Support Manager will provide critical administrative oversight and management of department operations, including research proposal administration, budget management, event coordination, and staff supervision. The successful candidate will ensure the efficient operation of departmental activities, focusing on research support, budget monitoring, event planning, and team leadership.

Key Responsibilities

Research Support:

• Collaborate on the submission of research proposals in line with institutional guidelines and strict deadlines.

• Provide administrative support to department personnel and faculty throughout the proposal process.

• Monitor research budgets, process financial transactions, track expenditures, and assist with budget preparation, projections, and revisions.

• Collaborate with the EMS Research Office to ensure compliance with University policies and procedures, while maintaining research awards and budgets.

• Create and maintain financial reports using SIMBA and ensure all expenditures align with proposal guidelines and University policies.

• Manage financial aspects of research activities, including reimbursements, payroll, purchase requests, and budget tracking.

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Event Support:

• Plan and coordinate department events, conferences, and special activities.

• Reserve meeting spaces, develop event schedules, and coordinate logistics, including audio-visual setup, signage, and printing.

• Serve as the primary point of contact with vendors and manage event-related t