SC2023-002825 Project Assistant (NS) - FRI 12 May

Deadline Date: Friday 12 May 2023

Requirement: Project Assistant

Location: The Hague, NL

Full time on-site: No

Time On-Site: 80%

NATO Grade: A/70

Total Scope of the request (hours): 1150

Required Start Date: 15 June 2023

End Contract Date: 31 December 2023

Required Security Clearance: NATO SECRET

Duties and Role:

Under the supervision of the Senior Project Manager, the incumbent will perform duties as Project Management Assistant for the 2023 S&T Programme:

1.Assist in project coordination: Help the project manager in organizing, planning, and executing various work packages (WPs) within the project.

2.Maintain documentation: Ensure that all documentation, including project plans, reports, and meeting minutes, are up-to-date and properly organized.

3.Track project progress: Monitor the progress of different WPs and provide bi-weekly updates, including progress indicators, risks, and opportunities.

4.Coordinate communication: Facilitate communication between different WP and project teams and stakeholders, ensuring that information is shared promptly and accurately.

5.Track the drafting of reports: Help in the tracking of the delivery of highlight reports, short articles, post-event summaries, and post-exercise reports as required by the project guidelines.

6.Coordinate deliverable dissemination: Manage the dissemination of final products, requiring the consent of the project sponsor as needed.

7.Support risk management: Assist the project manager in identifying, assessing, and mitigating risks associated with the project.

8.Schedule management: Help monitor and update the project schedule, ensuring that milestones and deadlines are met.

9.Quality control: Support the project manager in ensuring that all deliverables adhere to established reporting & quality standards and project requirements.

Requirements

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Project / administrative assistant experience.
• MS Office skills essential.
• Experience with Project manangement and/or Enterprise Resource Planning tools is preferred.
• Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience.
• At least 2 years' experience within the Project Management / Project support domain;
• At least 2 years' experience in a progressively responsible project administrative support role;
• Extensive experience in the use of Business Information (BI) Tools to generate accounting and finance reports (including time accounting);