Administrative Aide

Department: Human Resources

Summary

Human Resources Customer Support performs a wide range of administrative support related tasks that contribute to the overall smooth operations of diverse HR functions while remaining flexible, proactive, resourceful, and professional. This department positively represents the University by providing outstanding customer service when responding to the needs of campus clients and external contacts.

Primary responsibilities include providing assistance in the academic employment area. This includes assisting with faculty and postdoc hiring, promotion, tenure and review processing and data entry and tracking of the same.

Responsibilities and Essential Duties

1. Track and support function with the Faculty Review, Promotion and Tenure process
2. Review, track and data enter employment forms as needed.
3. Provide support for the Campus & Community Welcome Program which include but are not limited to: coordination of schedule, greet and welcome upon arrival and preparation of materials
4. Review EPAF edits and process those ready to be applied5. Build and maintain packets for New Husky Orientation including but not limited to benefits, payroll and/or employment eligibility verification
6. PageUp support role for academic and staff employment
7. Review and update HR forms and website information to ensure accuracy
8. Process print requests
9. Complete Benefits and/or Payroll deduction adjustments
10. Maintain and update permanent, confidential Employee files
11. Data enter and maintain employee records in Banner
12. Complete internal and/or vendor audits
13. Run Banner reports related to HR.
14. Assist in the biweekly data entry for multiple processes
15. Be knowledgeable about the organization and business of MTU Human Resources and act as a backup to support all areas
16. Be knowledgeable of regulations including but not limited to Federal, State and local taxes
17. Create M-numbers and User ID’s in Banner
18. Process Visitor Access Forms
19. Provide administrative support for daily HR functions including answering phones and directing non-routine questions; receive and route mail; manage email accounts and request tracking system; compose routine correspondence; draft replies to non-routine inquiries.
20. Collect the appropriate materials and sign-off on I-9 forms for new employees while tracking and communicating progress with departments
21. Work with the employment representative to process and track background checks for new employees
22. Greet and assist customers in a friendly, courteous manner
23. Receive, process and maintain forms related to HR.
24. Independently research and resolve problems associated with HR.
25. Calculate and track RSVP points and eligibility, leave balances and process any necessary adjustments or payouts
26. Analyze and enter data in the Banner system from all status forms which include but are not limited to: Position Authorization Forms, Employee Status Change Forms and Short-Term/Casual/Seasonal Employment Authorization Forms
27. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
28. Integrate safety practices into daily activities
29. Assist with special projects, functions and events
30. Other duties as assigned

 

Required Education, Certifications, Licensures

• High school diploma or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired

Required Experience

• Two years office/clerical experience
• Two years of proven high-quality customer service experience
• Two years experience using personal computers including Microsoft Word and Excel

Desirable Education and/or Experience

• Familiarity and experience with Banner
• Experience creating forms
• Experience working with people from multiple countries and cultures

Required Knowledge, Skills, and/or Abilities

• Excellent interpersonal, customer service and written/oral communication skills
• Demonstrated willingness and ability to learn and follow instructions
• Demonstrated ability to work effectively with frequent and multiple interruptions
• Demonstrated ability to simultaneously work on multiple projects
• Demonstrated knowledge of proper grammar, spelling, and punctuation
• Demonstrated ability to be flexible and adapt to changing priorities
• Demonstrated ab