Jobs and Careers

Personal Assistant

BruntWork

UKRemotepart_timeVerifiedPosted 18 Dec 2024

About the role

This is a remote position.

Scope:

Part-time role, 20 hours per week
Monday to Friday, flexible between 9am - 5pm Union City, New Jersey Time

Client Overview
The client is a Commercial Realtor based in Union City, New Jersey, USA.

Job Description
The client is seeking a dedicated, reliable, and highly organized personal assistant to manage both his weekly calendar. The ideal candidate will act as a representative of the client in various capacities, handling sensitive information with utmost discretion, and ensuring smooth day-to-day operations.

Responsibilities

Manage and organize the client's Google Calendar, schedule appointments, and set reminders.
Call listing agent to arrange showing appointment and collect rent information.
Prepare lease agreement using Google doc.
Monitor property management portal via DoorLoop.
Conduct online research on various topics as directed and provide concise summaries.
Assist with occasional business tasks, ensuring they align with the client's objectives.
Manage and organize personal documents, ensuring confidentiality.
Liaise with other stakeholders to ensure seamless operations.
Assist in planning and organizing personal events or work-related gatherings.
Handle sensitive personal information with discretion and ensure data protection.
Provide daily or weekly reports on completed tasks and upcoming schedules.

Requirements

Proven experience as a personal assistant or in a similar role.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Technical proficiency, including familiarity with G-suite and other online tools.
Ability to adapt to changing priorities and multitask effectively.
Discretion and confidentiality are paramount.
A proactive approach to tasks, with the ability to work independently.
Familiarity with DoorLoop cloud portal, a plus!