Executive Administrative Assistant

Best People + Right Culture. These are the driving forces behind JE Dunn’s success.

By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company’s rewards, we’ve found a sustainable way to grow in our industry for the last 100+ years.

Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in our pursuit of building perfection.

Role Summary

The Executive Administrative Assistant will provide advanced technical support administrative support to one (or more) executives.  This position will be responsible for preparing routine, advanced and technical correspondence; evaluating, creating and modifying best practice standards; and collecting information for routine and non-routine inquires or reports. All activities will be performed in support of the strategy, vision and values of JE Dunn.    

• Autonomy & Decision-Making:  Makes decisions on routine matters, provides recommendations to supervisor and refers all exceptions to supervisor.
• Career Path: Various

Key Role Responsibilities - Core

ADMINISTRATIVE FAMILY – CORE

• Provides routine administrative support to the Human Resources leadership team. Includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.
• Utilizes advanced Power Point skills to create presentations and provide graphics support for a variety of projects and communications materials.
• Provides administrative support such as processing and distributing incoming communications (e.g. mail, email, phone, etc.), maintaining records and filling systems, and responds to routine requests that do not require the supervisor’s attention
• Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements, preparing expense reports. Organization of ongoing team meetings, note taking, and action item follow up.
• Demonstrates a positive and professional attitude, maintaining composure under pressure.
• Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
• Shares subject matter expertise in order to support teamwork and deliver results.
• Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team’s goals.
• Exercises discretion and integrity with highly confidential and sensitive information.
• Partner and build-strong relationships with cross-functional teams to gather input, align priorities, and ensure events effectively support business goals and key initiatives.
• Manage multiple events and priorities simultaneously while maintaining strong attention to detail, timelines, and budgets.
• Develop creative themes and concepts for internal events that enhance engagement, reinforce key messages, and create a memorable attendee experience.
• Create polished, executive-ready PowerPoint presentations that clearly communicate ideas, data, and strategic messaging.
• Translate complex information into clear, visually engaging graphics, slides, and storytelling formats and ensure consistent brand alignment across all event materials, presentations, and communications.

Key Role Responsibilities - Additional Core

EXECUTIVE ADMINISTRATIVE ASSISTANT

In addition, this position will be responsible for the following:

• Provides advanced and technical administrative support, including preparing complex and custom reports and documents for internal and external distribution.
• Applies knowledge of systems and processes to evaluate current best practice standards and suggests changes to continually improve and streamline processes.
• Provides support to other work programs within a region or function, dependent upon business needs.
• Facilitates and coordinates meetings with internal customers including the proactive review of calendars and upcoming events and coordinates to ensure preparedness for meeting various business needs such as meeting logistics, presentation preparation, meeting materials, travel plans, distribution of expected reports, etc.
• Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
• Uses a variety of systems (such as Cosential, Image and Workflow, internal portal, etc.) to obtain necessary info