DOC Vienna CC Office Associate - Unit Management

Job Requisition ID: 51004 
Closing Date: 11/07/2025
​Agency: Department of Corrections
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary $4,161 a month; Full Range $4,161 - $5,464 a month
Job Type: Salaried
Category: Full Time 
County: Johnson
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections (DOC) is seeking an individual to serve as an Office Associate to provide clerical support for our security shifts for Vienna Correctional Center.  We are seeking an organized and detailed oriented person with the ability to handle a fast-paced environment to join our team.  The ideal candidate will also need to be able to communicate effectively verbally, electronically, and in writing with both internal and external stakeholders.  We encourage all qualified applicants to apply.

Essential Functions

• Serves as secretary to the Shift Supervisor.
• Keyboards complex charts, documents, forms, memoranda, and letters.
• Organizes and maintains complex filing systems for correspondence and security personnel.
• Serves as clerical support to the Administrative Major / Unit Manager.
• As a receptionist answers the phone.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires ability to keyboard accurately 45 words per minute.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 7:00 a.m. - 3:00 p.m.; Monday - Friday; Sat/Sun off
Work Location: 6695 State Route 146 E Vienna, IL 62995-3122
Agency Contact: Jane Doe
Email: jane.doe@illinois.gov
Phone #: 217-888-888
Posting Group: Office & Administrative Support; Public Safety

 

This position [DOES/DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).