Administrative Associate, Ambulatory Nursing

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
 

The Administrative Associate must be able to independently and accurately organize the Directors' schedules, complete complex administrative tasks, and interface well with the public, university and hospital leaders, and peers. We are looking for an energetic, detail-oriented, organized, and analytical individual with sound judgement. Successful candidates will be self-starters who are able to contribute to the efficient use of their leaders' time and help ensure that their departments are well run.  This position will also partner with Assistants across campus. 

Essential Duties and Responsibilities 

Maintain the professional calendar for the Nursing Directors.  Schedule appointments and meetings with lab staff, university faculty, students, media, external professionals, and administration.  

Coordinate complex travel for the Directors and their teams. Prepare expense reports and maintain detailed expense records. Reconcile and pay invoices and charge cards. 

Coordinate with development and communication staff as needed  

Assist with the onboarding of new staff and administrative employees. 

Assist with the administrative aspects of personnel management which may include being a backup timekeeper, Ensure compliance with administrative, human resources, and department policies and procedures. 

Assist with coordination of all Nursing recognition events for Ambulatory services while working with administrative colleagues across campus. 

Ideal qualifications include: 

Five to seven years of administrative experience  

Excellent written and o