Lead Associate, Advocacy Operations (P2)

Save the Children

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world’s hardest-to-reach places – over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you’re creating positive, irreversible change for children, and the future we all share.

The Role

As the Lead Associate, Advocacy Operations, you’ll be integral in helping vulnerable children achieve a brighter future. You will contribute to advancing Save the Children’s advocacy initiatives. Reporting to the Chief of Staff for the Policy, Advocacy and Campaigns (PAC) division, the Lead Associate will support the execution of the division agenda by facilitating operations across Save the Children Action Network (SCAN) and the Government Relations teams.

As the Lead Associate, you must be collaborative and enjoy working within an environment that is mission- and results-driven. The ideal individual will possess good judgment, strong communication and organizational skills, and the ability to maintain balance among multiple competing priorities. You will be entrusted with high-level, confidential information and is required to maintain the highest standard of confidentiality, in addition to demonstrating Save the Children’s core values of Accountability, Ambition, Collaboration, Creativity, and Integrity.

Location

Hybrid – Washington DC

What You’ll Be Doing (Essential Duties)* 
*Not inclusive of all role responsibilities. May be subject to change.

Operations and Knowledge Management (40%)

• Assist with developing processes to operationalize divisional strategy and document the impact of divisional work.
• Drive forward strategic initiatives and special projects, offering proactive support to ensure work remains on schedule and is completed on time.
• Facilitate information sharing across the division.
• Coordinate and provide staffing support for monthly all-staff meetings, staff retreats, and trainings.
• Maintain shared files, templates, staff organizational charts, and email distribution lists, ensuring all are up to date and that staff have access to and awareness of the resources available to them.
• Collaborate with staff to drive consistent approaches to relevant administrative and operational processes.
• Ensure the shared calendar is up to date with relevant meetings, events, deadlines, and staff time-off.
• Manage subscriptions and memberships, ensuring all team members have access to and awareness of the relevant resources available to them, as well as sufficient training to use them effectively.
• Manage the DC inventory of SWAG and campaign materials; ship materials to states and advocates as needed.
• Collect and distribute division mail.
• Complete ad-hoc projects as assigned.

Scheduling and Administrative Support for PAC Vice President (20%)

• Schedule meetings, track and follow-up on all meeting requests and invites, and proactively manage scheduling conflicts.
• Coordinate with staff to prepare briefing materials for travel, meetings, and events.
• Submit invoices and complete expense reports for reimbursement.
• Arrange travel and accommodation.

Support Senior Management Operations (20%)

• Provide administrative support to the Chief Operating Officer of SCAN and Head of Policy of PAC as needed, including preparing expense reports and booking travel and accommodation.
• Organize the administration of extraordinary performance awards and professional development resources.
• Schedule, share agendas, take notes, and report action items of SCAN Senior Management Team (SMT) meetings.
• Collect and share weekly 3x3’s with SCAN SMT.
• Assist with recruitment and ensure the successful onboarding and offboarding of staff.
• Together with the Chief of Staff, develop and manage the division’s internship and fellowship program.

SCAN Board Liaison (20%)

• Schedule meetings and manage attendance.
• Prepare and distribute board materials including meeting minutes, agenda, quarterly dashboard, team updates, and annotated agenda.
• Develop and streamline processes and procedures for recruiting and onboarding new board members, including managing background check processes.
• Create and maintain board materials, including the board bio book, and ensure Board Effect is up to date.
• Staff the Nominations and Governance Committee.
• Manage the SCAN board report for Save th