Sr. Administrative Coodinator

The Bloomberg Center for Government Excellence at Johns Hopkins University (GovEx or the Center) seeks to hire a Sr. Administrative Coordinator to join our team of government, data, and performance practice experts to support senior government leaders across the United States, Canada, and Latin America to use data to get better results for residents.

The Sr. Administrative Coordinator plays a critical role in our organization to support the mission of GovEx. The Sr. Administrative Coordinator’s primary responsibilities are to provide advanced administrative support to the Executive Director - in the form of efficient and conflict-free calendar management, travel coordination, meeting coordination, travel reimbursements, confidential correspondence, expense processing, and support program and project coordination involving the Executive Director, where necessary. Your secondary responsibilities involve providing administrative support and assistance to the Senior Director for Strategy and Partnerships which may include scheduling meetings, travel arrangements, meeting coordination, expense processing, and support program and project coordination falling within the purview of the Office of Strategy and Partnerships.

Under the supervision of the GovEx Chief of Staff, you may be deployed to assist with and coordinate activities and provide direct administrative support and assistance to support the Center’s daily operations, along with special projects on an as-needed basis across GovEx. Additional duties may include limited support for program and project coordination, reimbursements, travel coordination, calendar scheduling, and back up coverage for other administrative coordinators throughout the Center when required, and other items across the Center as assigned by the GovEx Chief of Staff. You may also support special events preparation and space management support.

You should possess strong organizational and multitasking abilities, be proficient in office software and communication tools, and have excellent time management skills. Other responsibilities may also include administrative support to other senior leaders as assigned, special events preparation and space management, managing schedules, coordinating meetings and events, maintaining records and databases, and other duties as assigned. Additionally, attention to detail, problem-solving skills, and the ability to work independently and collaboratively are essential traits for success in this role.

Since 2015, GovEx has supported over 10,000 public sector leaders in 37 countries, and over 568 cities, counties, and states by providing coaching and technical assistance; research and analytics; training and capacity building; and human resource support. GovEx is a recognized leader in the provision of public sector training to upskill employees and improve data practices through self-guided courses and instructor-facilitated learning.

GovEx is committed to addressing structural and entrenched racism and recognizes the public sector’s role in perpetuating these legacies. We are looking for candidates committed to dismantling structural and entrenched racism and addressing these issues as we promote this work in communities. For more information about GovEx, please visit https://govex.jhu.edu/. 

Specific Duties & Responsibilities

Administrative Support (60%) In this role, you will

• Provide a conflict-free calendar of meetings and appointments for the Executive Director and other members of the Executive Team as assigned.
• Plan and book travel itineraries (transportation, lodging, etc.) for the Executive Director and other members of the Executive Team as needed.
• Process expenses for the Executive Director and other members of the Executive Team as assigned, in a timely manner.
• Coordinate both internal and external meetings including preparing itineraries, booking travel for participants/visitors and ordering business meals.
• Coordinate briefing documents for the Executive Director and other members of the Executive team as assigned.
• Attend and record minutes of Center meetings.
• Prepare and distribute agendas, meeting minutes and reminders for meetings, as assigned.
• Assist in maintaining organization of google drive and other core project management tools utilized by the Center.
• Use various software applications to assemble, manipulate and/or format data and/or reports and presentations.
• Utilize the Internet to search for information.
• Create presentations and reports at the request of the Executive Director.
• Provide calendar management for Centers and maintain/update a complex calendar based on a thorough un