Administrative Assistant

Company Description

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 24 locations serving clients across the United States and overseas.

To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work.

Job Description

Coffman Engineers is seeking an Administrative Assistant, who wants to be a part of our office growth and culture. The successful candidate will have a can-do attitude, excellent communication and organization skills, and a desire to have fun with a multi-discipline engineering team that has recently been recognized as one of the Denver area’s best places to work by the Denver Business Journal!

Responsibilities Include:

Reception & Front‑Desk

• Answering phones and performing general receptionist duties
• Working collaboratively in a team‑oriented environment

• Planning and coordinating company events, including setup/breakdown, food orders, and supply purchases
• Maintaining a clean and organized office; light cleaning of shared spaces (reception, conference rooms, break rooms)
• Restocking and maintaining breakroom supplies
• Running company errands (e.g., weekly Costco trips and routine shopping)
• Caring for office plants
• Coordinating seasonal/holiday décor

Technical & Operational Support

• Producing and editing high‑quality documents in Microsoft Word, including advanced formatting
• Proofreading documents for clarity, grammar, and consistency
• Tracking event budgets and expenditures in Microsoft Excel
• Managing invoices for office and project expenditures
• Assisting staff with preparing and submitting expense reports
• Scheduling staff travel, accommodations, rental cars, and related logistics
• Supporting onboarding of new employees and maintaining onboarding procedures
• Assisting with notary tasks (if applicable)
• Creating and distributing internal communications and announcements
• Coordinating with building management for repairs and facility needs
• Coordinating incoming and outgoing mail

Qualifications

• 2+ years of administrative experience
• High school diploma or GED required
• Associate’s or bachelor’s degree preferred
• Experience with Microsoft Office 365 applications (Word, Excel, and PowerPoint)
• Valid driver’s license and driving record that meets Coffman’s stringent requirements are required
• Ability to lift up to 30 pounds
• Good communication skills, both written and oral
• Notary public in Colorado preferred

The expected hourly pay rate for this position is $20.19 - $27.40.

This position is not eligible for sponsorship.

Additional Information

Coffman Engineers is a company that truly focuses on its employees. We support and encourage individually tailored professional and technical advancement as well as personal growth. We offer an excellent salary/benefits package, a desirable location, and a professional office environment with the opportunity to work on exciting projects.

Coffman has been named one of the 2025 Best Places to Work by the Denver Business Journal. Our Denver office ranked #6 in the Medium Business category, making us the highest-ranked engineering consulting group on the list.

Coffman offers comprehensive benefits, including a flexible PTO program and family-friendly policies. See more about benefits at www.coffman.com/careers.Our Denver Metro office is located in Westminster, close to Westminster promenade with restaurants, shopping, and conveniences. We welcome the dedicated and the driven. Join us.

Don't take our word for it. Check out what others are saying:

http://www.glassdoor.com/Reviews/Coffman-Engineers-Reviews-E409809.htm

Coffman at a Glance:

• 47 years in business 
• 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations
• Multi-discipline engineering services plus corrosion control, commissioning and project/construction management
• #27 Top 80 Engineering Firms, Building Design+Construction, 2019
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