Computer Sciences Project Assistant

Department Overview:

UW-Madison Computer Sciences Department

Anticipated Start Date:

5/4/2026

Anticipated End Date (If Applicable):

12-month renewable based on performance

Remote Work Eligibility Detail:

Partially Remote

 

Anticipated Hours Per Week:

Minimum: 14 Maximum: 20

Schedule:

Flexible with class schedule; Monday - Friday.

Salary/Wage Range/Lump Sum:

Minimum: $34.27 

Number of Positions:

1

Qualifications:

Required:
• Must be enrolled as a graduate student at UW-Madison
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Comfortable working with spreadsheets and administrative systems.
• Ability to work independently and maintain confidentiality.

Preferred:
• Experience with UW–Madison administrative systems (e.g., Workday, e-Reimbursement).
• Prior experience in research administration, budgeting, or HR support.
• Familiarity with grant-funded environments.
• Interest in academic or research operations.

Knowledge, Skills & Abilities:

Graduate student with prior office experience, proficiency in using Excel spreadsheets, problem-solving ability, excellent written and oral communication skills, and the ability to work independently.

Position Summary/Job Duties:

Grant & Budget Administration (40%)
• Monitor, track, and reconcile expenditures across multiple research grants.
• Prepare periodic budget summaries for PIs, highlighting spending trends and upcoming deadlines.
• Assist with forecasting and planning to ensure compliance with sponsor and UW policies.
• Coordinate with department and L&S Research Administration for financial transactions and reporting.

Travel & Expense Reimbursements (35%)
• Prepare, submit, and track travel reimbursements, purchasing card (P card) transactions, and other expense claims.
• Ensure documentation meets UW–Madison and sponsor requirements.

Student Hiring & Personnel Support (15%)
• Monitor grant spending related to hiring of TAs, RAs, and student hourly employees for both PIs.
• Track appointment dates, funding sources, and workload distributions.

General Administrative Support (10%)
• Maintain organized digital records for budgets, reimbursements, and personnel files.
• Support scheduling, meeting coordination, and communication for the research groups.
• Assist with occasional event logistics (e.g., workshops, visitor itineraries).

Physical Demands:

Sedentary work. Substantial movements of the wrists, hands, and/or fingers. Required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/