Executive Assistant to the Chief Legal Officer & Chief of Staff

No Relocation Assistance Offered
Job Number #173526 - New York, New York, United States

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.
 

Role Summary

Colgate-Palmolive is seeking a highly proactive, discrete, and exceptionally organized Executive Assistant to provide dedicated support to two senior executives - - both the Chief Legal Officer and Corporate Secretary and the Chief of Staff. This dynamic role sits at the intersection of corporate governance, executive operations, Board of Directors support, and legal organization support.

The ideal candidate is a seasoned administrative professional capable of managing complex logistics, handling attorney-client privileged and highly sensitive corporate information, and ensuring the seamless execution of Board and Board Committee meetings. This position requires calm under pressure, meticulous attention to detail, and the ability to seamlessly balance the competing priorities of two distinct, high-volume C-suite offices.

Key Responsibilities

Chief Legal Officer & Legal Organization Support

• Calendar and Time Management: Manage the CLO's highly fluid calendar, prioritize incoming and outgoing requests, liaise with internal and external stakeholders (including outside counsel), resolve scheduling conflicts effectively and act as the primary gatekeeper for the CLO and the Global Legal Organization. 

• CLO Correspondence:  Attention to CLO mail and correspondence, including preparation and forwarding of documents and filing.

• Travel & Expenses: Manage international and domestic travel arrangements for the CLO and direct reports, obtain visa and travel authorization documents, process complex expense reports in a timely manner.

• Relationship Building: Work closely with other senior level administrative assistants to ensure maximum efficiency and effectiveness

Chief of Staff & Executive Support

• Calendar & Time Management: Manage the Chief of Staff’s highly fluid calendar, prioritizing meetings and resolving scheduling conflicts effectively.

• CEO Office Alignment: Work seamlessly with the CEO’s Executive Assistant to ensure alignment on executive priorities, meeting preparations, and information flow.

• Executive team meeting support: Coordinate Executive’s availability, schedule and provide support for all Executive team meetings, such as Roundtable and Senior Team meetings.

• Travel & Expenses: Manage the Chief of Staff’s international and domestic travel arrangements and process expense reports in a timely manner.

• Project Management: Assist with ad-hoc projects, draft communications, and prepare presentations for the Executive Management team as directed by the Chief of Staff.

• Financial responsibility: Manage and track POs and department expenses, ensuring timely processing.

• Relationship Building: Work closely with other senior level administrative assistants to ensure maximum efficiency and effectiveness

Board of Directors Governance & Logistics

• Meeting Coordination: Spearhead logistical planning and execution for all Board of Directors and Board Committee meetings globally. This includes venue sourcing, catering, AV setup, and IT support coordination.

• Travel & Expense Management: Design and execute complex, white-glove domestic and international travel itineraries for Board Members, in