Temporary - Administrative Support

Job Summary

This position is located within IEEE Communications Society (ComSoc) to provide full-time administrative support, working up to 37.5 hours per week, for various programs including ComSoc Training.

General responsibilities:

Specific responsibilities include, but are not limited to:

-        Assisting the Program Manager in preparing material for ComSoc Training courses, customer correspondence, certificates of participation, and CEU requests.

-        Providing back-up support during live sessions for ComSoc Training courses.

-        Collecting customer feedback provided in course evaluations and providing reports on that data as needed.

-        Assisting with the review of marketing messages to ensure accuracy.

-        Assisting with the creation and distribution of email campaigns.

-        Making annual updates to organizational documents such as the meeting materials, brochures, and program process documentation.

-        Assisting in updating program web pages as needed.

-        Assisting in the development of the quarterly ComSoc Educational Activities Newsletter

-        Assisting in the support and planning of ComSoc School Series and other TEA events

-        Assisting in the support of ComSoc Pre-University STEM Education Program

-        Assisting in the support of travel reimbursements and honorarium requests

Education and Experience:

-        Bachelor’s degree in communications, marketing, management, education, or related field.

-        Project Management training and/or certification highly desirable.

-        4-6 years progressively responsible experience in an office environment

Skills and Other Requirements:

-        High proficiency in either or both the Microsoft Office Suite or Google Application Suite, particularly proficient in spreadsheet.

-        High proficiency with web conference applications like Zoom and WebEx; experience with additional learning platforms a plus.

-        Excellent organizational and time management skills, including a demonstrated ability to perform tasks with limited direct supervision and independently solve problems.

-        Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and groups from diverse settings and locations.

-        Mature, detail-oriented, able to work well under deadline pressure, and work independently as well as with a team.

-        Strong oral and written communication skills.

-        Attention t