Temporary Administrative Assistant - National Academy of Construction - (UTEMPS)

Job Posting Title:

Temporary Administrative Assistant - National Academy of Construction - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Nov 03, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this assignment is November 03, 2025. This temporary assignment may transition to regular status.

Purpose

Assist the National Academy of Construction (NAC) President/CEO and Senior Administrative Support Coordinator (SASC) with daily functions. Assist the NAC Membership Committee through the nomination process.

Responsibilities

• Communicate regularly with the Membership Committee and Academy members to facilitate the nomination process. Organize and document committee and subcommittee Zoom meetings, ensuring all relevant information is captured and distributed appropriately. Manage nomination and reference forms, ensuring accuracy and completeness of information.

• Create and maintain surveys to gather feedback and information for future nomination processes. Prepare and present data to support decision-making processes as required by the President/CEO and SASC. Assist with other tasks and projects as directed to support the overall objectives of the organization. During the membership process "off-season," assist SASC with updating the database and event planning.

Required Qualifications

High school graduation or GED. Three years of administrative experience. Previous experience in administrative support or committee coordination is preferred. Excellent communication skills, both written and verbal. Strong organizational and time management skills, with the ability to prioritize tasks effectively. Proficiency in Microsoft Office Suite and experience with virtual meeting platforms (e.g., Zoom). Attention to detail and a commitment to accuracy in all tasks. Ability to work both independently and as part of a team in a fast-paced environment.

Preferred Qualifications

Bachelor's degree or equivalent experience in a related field.

Hourly Rate

$20.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Repetitive use of keyboard at a workstation, Lifting, pushing, or pulling.

Work Shift

• Hours per week - 20

• Flexible work is scheduled as long as duties are completed in a timely manner and availability is made for Zoom meetings. A hybrid work schedule is OK.

• Work schedule to be discussed with the supervisor.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their curre