Executive Assistant (BESIX RED - Brussels)

<h3>Description de l'entreprise</h3><p>For over 35 years, BESIX Real Estate Development (RED) has been developing major urban projects in a growing number of pan-European cities.</p><p>As a subsidiary of BESIX Group – the first leading Belgian construction company existing for more than a century – BESIX RED relies on the multidisciplinary expertise of the greatest talents. Together they develop ambitious and innovative projects, creating value for cities and their inhabitants.</p><p>With a strong focus on creating sustainable buildings that reflect its clients’ needs and offer new experiences, BESIX RED conceives high-performance developments that maximizes occupancy comfort and optimizes environmental, economic and technical aspects.</p><p>Find more information at: <a href="https://www.besixred.com/">www.besixred.com</a>.</p><h3>Description du poste</h3><p>We are looking for an organized and driven<strong> Executive Assistant </strong>to join our team at BESIX RED Belgium.</p><p><strong><u>Your role</u></strong></p><p>As Executive Assistant, you will provide comprehensive administrative and operational support to our CEO. The role requires exceptional organizational abilities, strong communication skills, discretion, and the ability to handle sensitive information.</p><p><strong><u>Your responsibilities</u></strong></p><ul><li><em>Administrative Support</em>: Provide administrative support to executives, including managing calendars, scheduling appointments and meetings, arranging travel, and handling expense reports.</li><li><em>Communication Support</em>: maintain a close collaboration with the Marketing &amp; Communication team; being aware of all market trends.</li><li><em>Meeting Coordination</em>: Schedule and coordinate meetings, conferences, and events. Prepare meeting agendas, documents, and presentations. Take meeting minutes and follow up on action items.</li><li><em>Events Coordination</em>: you assist the Chief of Staff in the organization of our events.</li><li><em>Travel and Logistics</em>: Coordinate travel arrangements, including booking flights, hotels, transportation, and visas. Prepare itineraries and provide necessary information to the executive for smooth travel.</li><li><em>Confidentiality and Discretion</em>: Handle confidential and sensitive information with the utmost discretion. Maintain a high level of professionalism and integrity in all interactions and communications.</li><li><em>Miscellaneous Tasks</em>: Perform other administrative tasks as needed, such as preparing reports, drafting correspondence, proofreading documents, and conducting research</li></ul><h3>Qualifications</h3><ul><li><em>Proactive Approach</em>: Self-motivated and proactive in taking ownership of responsibilities. Ability to work independently with minimal supervision.</li><li><em>Proven Experience</em>: Prior experience as an executive assistant is preferred.</li><li><em>Organizational Skills</em>: Strong organizational and time management abilities, with the capability to multitask and prioritize tasks effectively.</li><li><em>Communication Skills</em>: Excellent written and verbal communication skills in NL/FR/ENG. Ability to interact professionally and tactfully with individuals at all levels of the organization.</li><li><em>Attention to detail</em>: Meticulous attention to detail and accuracy in all aspects of work, including proofreading, scheduling, and documentation.</li><li><em>Problem-Solving</em>: Strong problem-solving and critical-thinking skills. Ability to anticipate needs, troubleshoot issues, and propose solutions.</li><li><em>Technical Proficiency</em>: Proficient in using office productivity software (e.g., Microsoft Office suite) and other relevant tools or applications. Ability to adapt to new software and technology quickly.</li></ul><h3>Informations supplémentaires</h3><p>Working for an international Group that conceives and deliver challenging and ambitious projects.</p><p>Nice benefits and rewards, packages to match the position, performance and expertise of our employees. We provide outstanding benefits that may include a company bicycle, mobile phone, insurance, medical insurance, lunch vouchers, extra holidays and more.</p><p>On top of that, our flexible remuneration policy allows our employees to adapt, in real time, their remuneration package to their needs; and optimize it as much as possible</p>