Ag. & Agribusiness Inst. Fiscal Officer — Senior Admin. Business Professional/S

Working/Functional Title

Ag. & Agribusiness Inst. Fiscal Officer

Position Summary

Oversees the operational activities of a moderately large and/or complex department, program, or functional unit. Manages and assists in short-term and long-term planning of fiscal and administrative procedures directly related to the management or general business operations of the unit or its customers, formulates, affects, interprets, and/or implements management policies or operating practices.

Your primary responsibilities will include working closely with staff and administrators on financial matters including budgets, accounting and reporting, development of administrative goals, objectives, policies, and procedures. You will also be responsible for the establishment of fiscal and financial standards, procedures, and management of the budget process for the MSU Extension Agriculture & Agriculture Institute. In this role, you will provide management and oversight of grants, subcontracts, and sub-accounts, with cost share/match controls to ensure timeliness and compliance with policies and regulations, prepare and distribute timely reports to staff, and administrators, and provide assistance with grant proposals. You will also provide supervision over support staff who perform a variety of financial related activities for the Agriculture and Agribusiness Institute.

Although negotiable, there is space available for this position to work from the campus of Michigan State University in East Lansing, Michigan, with an expectation that the successful candidate will regularly work on campus.

This position may be eligible to utilize a flexible work environment, however, there is an expectation to work from a MSU Extension campus office. The needs, responsibilities, and opportunities of an individual’s position and office location drive the ability and amount of work-location flexibility.

 

CHARACTERISTIC DUTIES/Responsibilities

• Determines best practices and develops policies and procedures consistent with organizational values and goals and recommends methods for integration of services with organizational initiatives.
• Oversees internal and external financial accounts and controls and provides overall oversight and management for all Agriculture & Agribusiness Institute accounts.
• Maintains advanced knowledge of key industry and organizational metrics and develops business cases for projects and initiatives.
• Executes case and pilot studies to evaluate and address specific business issues or critical activities in terms of value-added impact and utility derived from cost-benefit analysis.
• Maintains contemporary knowledge of ethics laws, standards, legislation, and emerging trends that may affect organizational behaviors and practice.
• Maintains advanced knowledge in the use of data, statistics, evidence-based research, benchmarks, HR, and business metrics to make critical decisions.
• Fosters a culture of inclusiveness within the organization.
• Provides coaching to direct reports, including supervisors on processes, procedures, and business- related issues.

 

Financial Management 70%

• Provide fiscal officer  approval of financial transactions/expenditures on all of the unit account types.
• Generate financial projections for a complex budget that includes federal, state, and local dollars for capacity funds, grant, and revolving accounts.
• Responsible for annual budgeting process.
• Responsible for day-to-day management, including the development of reports, analysis, long-range planning, administrative reporting, and monitoring of accounts.
• Assist with development and administration of financial procedures and maintain compliance with regulations, university policies and procedures, as well as adherence to Uniform Guidance rules and regulations.
• Manage Agriculture & Agribusiness Institute based endowments and gifts.
• Research and resolve irregularities and handle complex problems, as needed.
• Work closely with administrators and staff on financial matters.
• Liaison with budget offices and various units within the MSU Office of the Controller, as necessary.
• Attend and prepare materials for budget meetings with director, associate director, and budget director to discuss budgets and financial planning.
• Attend Agriculture & Agribusiness Institute staff meetings and provide presentations on budget and fiscal related topics.
• Maintain budget and financial tracking system.

 

Research/Grant Administration 20%

• Provide oversight and management for research/grant administration within the Agriculture & Agribusiness Institute, including all fiscal elements related