Executive Faculty Search Associate

Summary

The Executive Faculty Search Associate is a key member of a team-based executive faculty recruitment function focused on identifying, attracting, and advancing top-tier faculty leaders. This role blends candidate sourcing and recruitment with high-quality administrative and operational support across multiple concurrent searches.  The Associate partners closely with the search lead, search committees, and institutional stakeholders to ensure a transparent, timely, and inclusive process that elevates MCW’s leadership capacity. 

Primary Responsibilities

• Conduct comprehensive market research, competitor analysis, and talent mapping to identify potential executive faculty candidates.
• Build and maintain internal database of national and diverse leadership candidates aligned with institutional priorities.
• Monitor academic, clinical, and professional networks for emerging leadership talent.
• Stay informed about market trends, leadership mobility, and diversity initiatives relevant to executive faculty recruitment.
• Conduct proactive outreach to identified candidates, introducing MCW opportunities and cultivating interest.
• Perform early-stage pre-screening conversations to assess interest, qualifications, and fit.
• Maintain ongoing communication with passive candidates to ensure engagement for current and future searches.
• Partner with search team to craft compelling outreach messaging, role briefs, and candidate-facing materials.

• Prepare search materials: position profiles, search strategies, candidate summaries, interview guides, scorecards, rubrics, and briefing packets.
• Facilitate search committee operations: agendas, minutes, documentation, feedback collection, and decision-tracking.

• Contribute to post-search reviews to capture lessons learned, update best practices, and inform future talent strategies.

• Foster a collaborative team environment; share knowledge generously and support a culture of continuous improvement.

Knowledge – Skills – Abilities

Knowledge

• Comprehensive understanding of executive search principles, talent acquisition strategies, and academic leadership structures.
• Knowledge of Human Resources policies, best practices, and compliance requirements.
• Familiarity with MCW’s culture, mission, and values, with the ability to align talent strategies accordingly.
• Awareness of diversity, equity, and inclusion best practices in recruitment.
• Understanding of market trends, leadership mobility, and institutional priorities in academic medicine.

Skills

• Strong critical thinking and analytical skills for market research, talent mapping, and candidate evaluation.
• Exceptional communication skills (oral and written) with the ability to engage all levels of the organization, facilitate discussions, deliver presentations, and produce clear written reports.
• Advanced organizational and project management skills to manage multiple searches and competing priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with ATS/CRM (Workday) systems.
• Skilled in preparing detailed search documentation (position profiles, candidate summaries, interview guides, scorecards).
• Ability to create compelling outreach messaging and candidate-facing materials.

Abilities

• Ability to work independently while thriving in a collaborative team environment.
• Ability to prioritize multiple assignments and deadlines with attention to detail and a focus on high-quality outcomes.
• Ability to develop and maintain credibility and trust with institutional leaders and stakeholders.
• Ability to adapt effectively to change and exercise independent judgment in planning and prioritizing workload.
• Ability to navigate and build relationships within a complex matrix organization.
• Ability to maintain confidentiality and demonstrate professionalism in all interactions.
• Excellent interpersonal skills with the ability to engage internal and external clients, including administrators, physicians, peers, and support staff.
• Ability to foster a culture of continuous improvement and institutional citizenship.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education:      Bachelor’s Degree

Minimum Required Experience:                    2 years’ experience in executive search, talent acquisition, or related recruitment roles

Preferred Experience:                                           Ac