Senior Executive Assistant & Office Administrator (Level D)

Senior Executive Assistant & Office Administrator (Level D)

Company:

The Boeing Company

The Boeing Company is looking for a Senior Executive Assistant & Office Administrator to join the Boeing Test and Evaluation team in Seattle, WA supporting the Vice President/GM and multiple Test & Evaluation Executive Directors.

We are seeking candidates who are detail-oriented and possess strong communication and interpersonal skills.  The ideal candidate demonstrates outstanding written and verbal communication, effective problem-solving abilities, and a high level of motivation as a self-starter. They can take initiative and drive tasks through to completion with focus on delivering high-quality results.

Position Responsibilities include performing the following tasks for Vice President and Executives:

• Coordinates and processes domestic and international business travel arrangements and monitors designated business traveler's logistics

• Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verify payments to corporate credit cards

• Prioritize and manage complex calendaring at a VP level with strong understanding of Boeing organizations, working under the guidance of the office of the Chief of Staff

• Interface with other assistants and coordinate with functional and business leaders in execution of activities to support the overall engineering and operational activities of the organization

• Assist leadership and team on day-to-day activities as necessary in a demanding fast-paced work environment

• Create, edit and maintain electronic and written communication

• Track and maintain information related to department and business operations

• Verbally communicate a wide variety of information to multiple audiences

• Process incoming and outgoing communication and correspondence to ensure proper dissemination of information

• Prioritize and schedule management-level employee time and availability for efficient use of time

• Track and maintain designated conference room schedules for availability and efficient use of resources

• Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources

• Order and maintain office supplies

• Plan and implement logistics for senior executive level internal and external events

• Provide guidance to less experienced employees

• Work under minimal supervision

Basic Qualifications (Required Skills/Experience):

• To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.

• 5+ years of work experience in an Administrative Assistant, Executive Assistant or Office Manager role

• 5+ years of experience coordinating executive travel; including use of travel and expense reporting software

• 5+ years of experience managing executive schedules and calendars using Microsoft Office or any administrative tools

• 5+ years of experience working with cross-functional or cross-organizational teams to develop and implement plans, schedules, or solutions

Preferred Qualifications (Desired Skills/Experience):

• Strong in creating a motivating and outstanding work environment with excellent people skills

• Ability to work with large virtual teams, adapt and remain flexible in approach to accomplish the greater team goals, with the Boeing team across different locations and time zones

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Conflict of Interest:

Successful candidates for this job must satisfy the Company’s Conflict of Interest (COI) assessment process.

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and u