HCSS Administrative Associate (HCSS Compliance Office)

*This position requires previous experience in a healthcare setting.

JOB SUMMARY:

To coordinate and directly support the administrative and business management activities of the Heathcare Systems Staffing compliance office.

MAJOR DUTIES / CRITICAL TASKS:

• Contributes to the successful operations of UTMB HealthCare Systems compliance office.

Compliance/Immunizations/Education

• Audit all education reports for staff work clearance

• Email/Call all staff regarding expiring tb, tdap, flu, and credentials-daily
• Manage credentialing/licensing renewals of all staff and update in HCM-daily
• Data entry in database/HCM/Paycom.
• Assist with fit test eval forms

• Manage Database/Paycom data and parameters
• Assist all staff with completing education on the training computers
• Manage Flu start and stop times
• Block/Unblock for compliance of all staff (Note reasons)
• Give POCT access
• Manage and audit annual Online Training due 6/30 (actual due date 8/31)
• Manage and update NSO rotation list
• Update POCT book
• Schedule current staff for orientations to new areas. Ensure sign up for epics, TDSS, trainings, online training, or any accesses are requested/completed
• Update skills in HCM and Directory when current employees have new NSO or work in new areas
• Round on floors to collect compliance
• Update Fit, TB, or other time sensitive forms annually as needed
• Administer Flu cards annually
• Compliance checks for any special licensures/certifications/immunizations
• Complete 30/60/90 report and upload into Teams

Nursing Service Orientation (NSO)

• Escort new staff to assigned area as needed
• Pick up paperwork turned by employees in staffing office-check with staff re: any staffing issues for orientation-daily
• Follows Hiring Timeline process

General

• Prepare mail for market as needed
• Order supplies as needed
• Order annual flu cards
• Manage stock of all badge cards
• Monitor equipment function as needed
• Sign education time sheets after verification of completion and send to timekeeper.

• Ensure all compliance and pertinent Kronos sheets are not sent to the staffing office
• Update Compliance Office schedule as needed
• Manage hallway board for holidays, EOTQ, special announcements
• Make 30/60/90 calls as needed
• Update and maintain shared drive
• Updates Hiring Timeline and Duties list as needed
• All other duties as assigned.

KNOWLEDGE/SKILLS/ABILITIES
• Ability to