Supply Chain Assistant

Company Overview: Field is a family-owned global supplier of fasteners, "C" commodities, inventory management services, and technical support. We currently have locations in Rockford, IL (headquarters), Texas, South Carolina, Ohio, Oregon, Mexico, and Taiwan. For over 30 years, Field has grown an average of 19% annually because of its dedication to lowering our customers overall cost and improving quality through a technical approach to fasteners. By joining Field, you will experience an exceptional culture built on Integrity, Commitment, Teamwork, Innovation, Flexibility, and Fun!   Field was recognized by INC. magazine as one of the fastest growing privately owned companies in the USA. Field has been recognized nationally by Great Places to Work as one of the Best Small Companies in America, ranking #8 nationally among small companies and #5 nationally among manufacturing/production companies.  For several years, Field has been recognized locally by the Rockford Register Star as one of the top Employers in the area. At Field, having a great culture is more than a priority – it’s everything.  For more information about our culture and company, please watch this Culture Video.  All full-time positions at Field are eligible for benefits including Medical, Dental, Vision, Life Insurance, 401(k), Life Coaching, paid Vacation, paid Holidays, paid Volunteer Time, quarterly Bonuses, and more!  Visit our Careers page for a complete list of benefit offerings.  

Position Summary:

The Supply Chain Assistant supports the Buying team by ensuring timely and accurate supplier communication, purchase order (PO) follow-up, and data maintenance. This role is critical in maintaining supplier accountability, improving PO visibility, and minimizing supply disruptions. The position focuses heavily on tracking unconfirmed and late purchase orders, driving supplier responsiveness, and supporting process improvements and automation initiatives within the supply chain function.

 

This position reports to: Inventory Analyst Team Leader

This position has direct reports: None

Location: Tyler TX

FLSA Hourly/Salary: Starting Hourly $21-$23

Essential Functions

• Commit to FIELD’s Mission Statement, Core Values, and Fieldamentals.
• Purchase Order Management & Follow-Up
• Monitor open purchase orders to identify unconfirmed and past-due (late) orders
• Proactively follow up with suppliers to obtain:
• Order confirmations
• Updated ship dates
• Tracking and delivery details
• Maintain accurate records of supplier responses and commitments in ERP systems
• Escalate critical delays or non-responsive suppliers to Buyers in a timely manner
• Data Accuracy & Reporting
• Update and maintain PO data, including confirmations, due dates, and status changes
• Generate and distribute reports on:
• Unconfirmed POs
• Late POs
• Supplier responsiveness/performance
• Identify trends and recurring issues impacting delivery performance
• Support for Buying Team
• Provide administrative and operational support to Buyers as needed
• Assist with order entry, updates, and documentation
• Help prioritize follow-ups based on business impact (e.g., critical stock, customer orders)
• Process Improvement & Automation
• Support initiatives to improve efficiency in PO follow-up processes
• Assist in developing or maintaining tools (e.g., email templates, trackers, automated reminders)
• Participate in projects aimed at automating supplier communications and reporting
• Ad Hoc Projects
• Assist with one-off supply chain or procurement projects as assigned
• Support cross-functional efforts related to inventory, supplier performance, or process optimization

Success Measures

• Reduction in unconfirmed PO volume
• Improvement in supplier response times
• Decrease in late PO occurrences
• Accuracy and timeliness of PO data updates

Education, Skills, and Experience Required

• Associate’s degree in supply chain, business, operations, logistics, materials management, or related field, or significant work experience in mentioned areas.
• 1-2 years’ experience in supply chain, customer service or administrative support preferred
• Experience working with data, spreadsheets or ERP systems
• Polite an